Robert Half Corporation Jobs

Description We are looking for a methodical Office Assistant to join our team in Inglewood, California. The role involves managing a traditional hard copy intake system, handling various forms, and uploading this information into a CRM or database system. You will be tasked with receiving reservations, recording sales, managing accounts receivable, and tracking payments, especially for transactions related to animal shipping.

Responsibilities:

• Manage and maintain a hard copy intake system, ensuring all forms are correctly filled out and filed.

• Upload all necessary information into a CRM or database system in an accurate and timely manner.

• Handle reservations and record sales with meticulous attention to detail.

• Manage accounts receivable, ensuring all accounts are up-to-date and accurately recorded.

• Track payments, particularly for transactions related to animal shipping.

• Handle instances where animals may need to remain in the facility for an extended period, ensuring all related processes and documentation are correctly managed.

• Perform responsibilities similar to managing bookings for a hotel room, including recording payments and arranging any necessary follow-up services.

• Utilize Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Microsoft Word, and other software for office functions.

• Perform billing functions and clerical duties as needed.

• Provide outstanding customer service, addressing inquiries and resolving issues promptly and professionally.

Skills:

• Proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Microsoft Word.

• Familiarity with office functions and billing procedures.

• Experience in performing clerical duties and correspondence.

• Strong customer service skills.

• Knowledge in Apple OS. Requirements • Proficiency in Microsoft Office Suites including Microsoft Excel, Microsoft Word, and Microsoft Outlook.

• Knowledge of Apple OS and related applications.

• Demonstrable skills in office functions and clerical duties.

• Experience with 'About Time' software or similar timekeeping applications.

• Ability to handle billing functions and manage correspondence effectively.

• Strong customer service skills with the ability to professionally handle client interactions.

• Familiarity with office equipment such as printers, scanners, and fax machines.

• Excellent organizational skills with the ability to manage multiple tasks simultaneously.

• Strong written and verbal communication skills.

• Ability to work independently as well as part of a team.

• High level of attention to detail and accuracy in work.

• Flexibility and adaptability to changing workloads and tasks.

• Previous experience in a similar role would be advantageous.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .