Job Information
Robert Half Legal Secretary in Iowa City, Iowa
Description
Job Title: Legal Administrative Assistant (Ongoing Contract Position)
Location: Iowa City, Iowa
Position Type: Contract - long term
This is a reputable law firm located in Iowa City, Iowa, primarily focusing on real estate, wills, estates, trusts, and business law matters. We are currently seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team on an ongoing contract basis. This is an excellent opportunity for a professional who is committed to providing exceptional administrative support in a legal setting.
Job Overview:
As a Legal Administrative Assistant, you will play a crucial role in supporting our legal team with various administrative tasks. You will be responsible for ensuring the smooth operation and maintaining a high level of confidentiality.
Key Responsibilities:
Document Management: Organize and maintain legal documents, including contracts, pleadings, correspondence, and client records. Ensure documents are accurately filed and easily accessible.
Calendar Management: Schedule appointments, court dates, and meetings for attorneys. Monitor and remind legal staff of important deadlines and events.
Communication: Act as the primary point of contact for clients, opposing counsel, and other parties. Manage phone calls, emails, and correspondence with professionalism and discretion.
Client Support: Provide exceptional customer service to clients, answer inquiries, and assist with client intake forms and documentation.
Research: Conduct legal research using online databases and libraries to support attorneys in case preparation.
Billing: Assist in preparing invoices, tracking billable hours, and processing client payments.
Court Filings: Prepare and file legal documents with courts, ensuring compliance with all rules and regulations.
Administrative Support: Perform general administrative tasks, such as photocopying, scanning, faxing, and data entry.
Confidentiality: Maintain strict confidentiality of all client and case-related information.
Requirements
Qualifications:
Previous experience as a legal administrative assistant or in a similar role is preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
Strong organizational skills with keen attention to detail.
Excellent written and verbal communication skills.
Ability to prioritize tasks and manage time effectively.
Knowledge of legal terminology and procedures is a plus.
Professional demeanor and a commitment to maintaining confidentiality.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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