Job Information
Robert Half Executive Assistant in Irwindale, California
Description
What you will do:
● Manage complex, executive-level calendars, and scheduling
● Plan and manage domestic and international travel (as needed)
● Manage expense report coordination and submission, as well as review and approve expense reports for other team members
● Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, lunches, and team social events)
● Maintain and optimize processes to drive efficiency in planning, reporting, and communication within the team
● Track and help drive completion of key deliverables and follow up on outstanding items
● Effectively and efficiently coordinate with business units, distributed teams, and across multiple time zones
● Friendly and diplomatic handling of external partners and stakeholders
● Manage team space, including moves, and reconfigurations
● Work closely with the leadership team and other EAs to provide support to the organization
● Coordinating meetings with senior executives and external customer contacts.
Requirements
Minimum Qualifications:
● At least 5 years of experience as an Executive Assistant
● Experience managing executive-level calendars requiring internal and external coordination
● Experience with domestic and international travel coordination
● Experience with Google Suites
● Agility, inventiveness, ability to think creatively and find solutions
● High school diploma or equivalent
● Ability to work overtime, as required
Desired Qualifications:
● Bachelor’s degree or equivalent experience
● Experience providing executive support assistance at senior management levels to C-Suite executives
● Impeccable attention to detail with strong organizational skills
● High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
● Ability to handle administrative details independently and with minimal supervision, while keeping stakeholders appropriately informed or engaged
● Demonstrated ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines and long-term objectives
● Confident and thoughtful in applying sound business judgment, decision-making ability, and demonstrating a proactive approach to problem-solving
● Exceptional written and oral communication and interpersonal skills
● Strong analytical skills and demonstrated ability to improve processes
● Ability to work in an ambiguous, fast-paced and evolving environment; highly self-motivated
● Event planning
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .