Robert Half Corporation Jobs

Description

We are offering a short term contract employment opportunity for an Executive Assistant in KANSAS CITY, Missouri. The successful candidate will join our team in a non-profit organization and will play a crucial role in maintaining smooth office operations, managing calendars, and facilitating communication between key organization contacts. 14+ Weeks long.

Responsibilities:

• Ensure effective calendar management, including arranging appointments and meetings for the President & CEO and other key employees

• Efficiently coordinate and administer front desk tasks, including answering incoming calls and welcoming on-site visitors

• Oversee and manage board and committee meetings, from securing locations to providing hospitality

• Carry out maintenance and organization of shared office areas, ensuring availability of supplies and proper functioning of office equipment

• Handle the mailing of monthly birthday cards, donor acknowledgements, and accounts payable checks

• Maintain office records diligently, adhering to existing procedures for printed and online documents

• Assist the Director of Development and Development coordinator with updates to the donor database

• Manage daily deposits and postings of contributions to the bank and donor database, including the preparation of thank you letters

• Process accounts payable vouchers for approval, print payments, and mail payments

• Oversee credit card expenses including tracking receipts, reconciling statements, and preparing vouchers

• Ensure timely payment of bills by managing all accounts payable and accounts receivable files

• Coordinate the ordering of gift cards for assistance programs in collaboration with the Director of Finance.

Requirements • Proficiency in Concur software for managing travel and expenses

• Experienced in the use of CRM systems for tracking client interactions

• Demonstrated ability in Calendar Management to organize and schedule appointments

• Strong communication skills for composing emails, drafting memos, and liaising with various departments

• Experienced in coordinating and facilitating Conference Calls across different time zones

• Skilled in detail oriented Correspondence, both written and verbal, with internal and external stakeholders

• Familiarity with Accounts Payable (AP) processes, including invoice processing

• Experience in handling Approved Invoices, ensuring timely and accurate payments

• Proven ability in Donor Communication, maintaining positive relationships with key contributors. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .