Job Information
Robert Half Operations Coordinator in La Jolla, California
Description
Robert Half is seeking a highly organized and proactive Operations Coordinator for our client, a nonprofit organization. The ideal candidate will play a pivotal role in supporting the daily operations of the organization, ensuring smooth administrative functions, managing events, and overseeing facilities maintenance. This role requires excellent attention to detail, multitasking abilities, and a passion for contributing to the success of a nonprofit environment.
Key Responsibilities:
Administrative Support:
Perform general office management duties, including answering phones, managing calendars, and coordinating meetings.
Handle correspondence, maintain filing systems, and ensure the accuracy of organizational records.
Assist in preparing reports, presentations, and other documents as needed.
Monitor and order office supplies, managing inventory to avoid shortages.
Process invoices, expense reports, and maintain accurate financial records in coordination with the finance team.
Serve as the main point of contact for internal staff, external stakeholders, and vendors.
Event Coordination:
Plan and execute organization events such as fundraisers, community outreach programs, and donor meetings.
Coordinate event logistics, including booking venues, arranging catering, and managing guest lists.
Work with the communications team to ensure proper promotion and communication of events.
Track event expenses, maintain budgets, and provide post-event reports and analysis.
Serve as an on-site coordinator during events to ensure smooth execution.
Facilities Management:
Oversee the day-to-day maintenance of the office and other facilities, including liaising with vendors for repairs and upkeep.
Ensure health and safety standards are met, maintaining compliance with local and federal regulations.
Manage office space arrangements, including desk assignments, office equipment setup, and seating plans.
Monitor facility contracts (cleaning, security, etc.) to ensure they are up to date and cost-effective.
Coordinate moves, renovations, and space planning as needed.
Requirements
Qualifications:
Bachelor’s degree in Business Administration, Operations, or related field preferred.
2-4 years of experience in an administrative or operations role, preferably within a nonprofit organization.
Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
Experience in event planning and facilities management is a plus.
Ability to work both independently and as part of a collaborative team.
Strong problem-solving skills and a proactive attitude toward tasks.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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