Robert Half International Administrative Assistant in Livingston, New Jersey
Answering partner?s phones/taking messages
Updating Staff Locator daily (staff tracking system for real-time location)
Entering partner?s time into Maconomy/Expenses (Time and billing package)
Scheduling ? data entry into People Planner/running reports when necessary ? working with scheduling administrator
Booking travel/hotel/car services/rental cars for partners
Prepping conference room/dial in for all conference calls/conferences (where applicable, both in person and telephone conferencing)
Tracking Partner's Linked In account
Manage RMP Uber account when asked
Updating partner?s business contacts ? v cards
Formatting Engagement letters/rep letters
Formatting Financial Statements (working with Word Processing Team)
Binding Financial Statements when necessary
Covering Reception when necessary
Heavy calendar management (partner?s calendars), setting up meetings and sending out invites to clients, making reservations. Tracking everything in their calendar and confirming any and all reservations.
Managing Tracking spreadsheets of client meetings, conference calls, emails sent out to clients (including main clients, extended clients, prospect and targets) are to be entered into tracking spreadsheet on a daily basis to ensure we keep track in an effort to provide continuous support to both OMP/RMP
Booking conference rooms
Taking care of partner?s needs day to day, including internet usage when necessary (such as ordering tickets, gifts for clients, researching restaurants, etc.)
Working closely with tax team to fulfill their needs (including use of Go File Room)
Reviewing bound copies of financial statements, creating transmittal letters and mailing them out.
Each bound copy needs to be carefully reviewed for any binding mistakes such as marks on any of the pages, ink smudges
Creating Fed Ex labels when necessary, especially for tax team ? www.fedex.com
Please email resumes to firstname.lastname@example.org
Professional services preferred, some type of corporate environment required
Sharp, proactive, good attitude
No clock watchers
OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.
Apply for this job now or contact us today at 888-490-4154 for additional information.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
© 2019 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.
Salary: USD50000.00 - 55000.00 / Yearly
Location: Livingston, NJ
Date Posted: Tue, 11 Jun 2019
Employment Type: Permanent
Job Reference: 02750-9502002342
Staffing Area: OfficeTeam