Robert Half International Legal Executive Assistant in Los Altos, California
A leading Silicon Valley law firm is looking for an experienced Legal Executive Assistant to join their team. This is a full-time, permanent position. The EA is expected to work comfortably under pressure with tight deadlines in a fast-paced environment with a positive and team oriented attitude.
Plan and schedule appointments, conferences, meetings and travel arrangements as needed
Provide administrative support including copying, scanning, mailing and faxing
Input and track client billable hours
Maintain accurate expense account records
Compile, proofread and finalize legal documents
Coordinate and process client billing including preparing invoices and mailing to clients
Daily record keeping with electronic and hard copy filing of documents
Maintain and update databases and tracking systems
Record and monitor deadlines
Handle incoming mail and calls
3-5 years in legal environment
Previous experience supporting one partner/high level manager with a busy fast-moving practice
Experience with document management systems and DocuSign
Fantastic organizational skills and detail-oriented mindset
Ability to work under pressure, meet deadlines and communicate regarding status
Ability to work independently and as part of a team
Sound judgment and decision-making skills
Able to adapt to changing priorities and demands
Excellent written and verbal communication skills
Proficient in Microsoft Office, Outlook and Adobe
California Notary Public (or willing to become one)
Robert Half Legal matches legal professionals and consultants with remote or on-site jobs on a full-time, project and temporary basis, serving both law firms and corporate legal departments. We also provide teams for complex projects, including litigation, eDiscovery, data privacy, and mergers and acquisitions.
Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.
When you work with us, you’re working with the best. Robert Half has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998 and was named to Forbes’ inaugural list of America’s Best Temporary Staffing Firms.
Questions? Call your local office at 1.888.490.5592. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.