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Robert Half International Payroll Supervisor/Manager/Director in Los Gatos, California

Description

A growing privately held company in the South Bay is working with Gary Daum of Robert Half Finance & Accounting to find the ideal candidate to become the company's Payroll Supervisor. The Payroll Supervisor will oversee and supervise the organization's payroll functions, ensuring that pay is processed on time, accurately, and in compliance with government regulations.

Responsibilities:

Oversee and direct global payroll procedures

Ensure compliance with applicable laws and payroll tax obligations

Enhance Global systems to process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, profit sharing, sales commissions taxes and third party payments)

Manage quarterly sales commission plan and profit sharing plan calculation processes

Prepare and distribute annual sales commission plan agreements for individual sales representatives

Coordinate timekeeping and payroll systems

Ensure the accuracy of foreign currency payroll calculations for multiple global subsidiaries

Oversee processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades

Maintain paid time off ledgers

Book all payroll related journal entries and transactions into the general ledger

Mange workers compensation insurance audits and policy renewal

Liaise with auditors and manage payroll tax audits

Collaborate with People Operations and accounting teams

Maintain accurate records and prepare reports

Ensure compliance with applicable 401(K) regulations, including ERISA and DOL requirements

Ensure accurate preparation and distribution of year-end reporting documents such as W2’s and 1095’s

Resolve issues and answer payroll-related questions

Manage all People process compliance activity for the entire company

Collaborate with management team to make sure that the entire company is aware of compliance requirements and issues

Document and maintain detailed written processes and procedures for all payroll desktop and control procedures

Develop internal controls and policies designed to ensure that all compliance needs are met

Stay abreast on all employee-related legislative and regulatory changes and/or developments, and ensure changes to rules and regulations are restructured with HR systems, policies, articles, and practices

Research changes in laws and regulations analyze their impact on the organization and communicate findings to stakeholders

Responsible for preparing and delivering compliance-related training and communications to employees

Carry out employee relations investigations as requested by the business

Collaborate with other functional areas like Legal and other stakeholders in the delivery of compliance programs and training to employees

Discreetly handle sensitive employee reports or information

Other duties, as assigned to support Finance and HR functional areas

Familiarity with payroll software/ HRIS (e.g. Rippling) and MS Office (especially Excel)

A keen eye for detail

An analytical mind and good math skills

Outstanding communication skills (written and oral)

Organizational and leadership skills

Global payroll systems/vendors required

Requirements

  • Proven experience as a payroll manager or similar role

  • Current knowledge of payroll procedures and related laws

  • Excellent understanding of multi-location payroll and taxes

  • NetSuite ERP experience (preferred)

  • Bi-Monthly Payroll

  • BS/BA in Business Administration, Accounting, Human Resources or related field; professional certification (e.g. CPP, CPM) is a plus

  • Four+ years of experience in payroll processing required with two years in a supervisory or management role preferred.

Robert Half Finance & Accounting matches skilled professionals with remote or on-site jobs in accounting, bookkeeping, finance, audit, taxation and more on a full-time basis. Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.

When you work with us, you’re working with the best. Robert Half has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998 and was No. 1 on Forbes’ annual ranking of America’s Best Professional Recruiting Firms.

Questions? Call your local office at 1.888.490.5461. All applicants applying for U.S. job openings must be legally authorized to work in the United States.

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