Robert Half Corporation Jobs

Description

We are offering a long-term contract employment opportunity for an Executive Assistant in Louisville, Kentucky. This role is primarily within the healthcare industry and entails supporting high-level executives and physicians. The workplace offers a flexible hybrid schedule to accommodate various needs. The Executive Assistant will be able to work 90% remotely, however, must reside in or near the Louisville, KY area. The Executive Assistant must have the ability to work a flexible schedule as they may need to be available as early as 7 am or stay as late as 6:30 pm.

Responsibilities of the Executive Assistant:

• Managing calendars meticulously, which includes scheduling meetings, coordinating invites, and reserving necessary resources.

• Reviewing invoices and directing them to the appropriate department for further processing.

• Undertaking project-based work, contributing to various initiatives as needed.

• Utilizing software like Microsoft Outlook, Excel, Word, PowerPoint, Teams, and Workday to perform tasks efficiently.

• Supporting a team of directors and practice managers, assisting in their administrative needs.

• Maintaining precise records and processing customer applications with accuracy.

• Handle confidential information with discretion and in compliance with company policies and procedures

• Composes, transcribe, proof, and/or edit letters, memos, and various documents in a timely and accurate manner

• Process and submit expense reports.

• Attend all board meetings and take meeting minutes.

Requirements

• Proficiency in Calendar Management is required to efficiently manage schedules and appointments.

• Must be able to Coordinate Meetings, including setting up, preparing materials for, and following up after meetings.

• Proficiency in Microsoft PowerPoint is required for creating and editing presentations.

• Familiarity with Microsoft Teams is necessary for effective internal communication and collaboration.

• Proficiency in Microsoft Outlook is required for email communication and scheduling.

• Strong Administrative Skills are necessary for managing daily office tasks.

• Excellent communication and organizational skills.

• Must have previous Executive Administrative Experience, showcasing the ability to support office operations and staff.

• Extremely detail-oriented and ability to prioritize tasks

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .