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Robert Half International Bilingual Administrative Specialist in Madison, Wisconsin


Local Trade Union on Madison's East Side is looking for a Bilingual (Spanish/English) Administrative Specialist for a temporary-to-full-time position!

In this role, you will provide administrative support to Field Agents. Duties include general clerical, financial reporting, accounts receivable/payable, receptionist, day-to-day operations of office and project based work.


• Answer telephones and transfer calls appropriately.

• Greet and provide high quality customer service to union members, board members, trustees and contractors.

• Prepare a variety of documentation to include agendas, forms, Excel reports and member packets.

• Process and track accounts receivable/payable and access a variety of reports using QuickBooks, prepare and make deposits.

• Process new member applications.

• Track, monitor and report member activity, growth and retention using Personify.

• Prepare, update and edit Local newsletters using Microsoft Publisher.

• Maintain promotional items inventory and office supplies.

• Oversee bulk mailing projects.

• Maintain hard copy and electronic filing systems.

• Set up, prepare for and clean up for meetings.

To be considered for this exciting opportunity, please email your resume and summary of relevant skills to:, or call #608-827-7770

We offer Facetime and Zoom interviews!

Did you know OfficeTeam offers benefit programs like medical insurance, tuition reimbursement, and free training resources to our temporary employees? Call today to register and learn more!



• Must be BILINGUAL (Spanish/English), and must have excellent verbal and written communication skills to professionally represent the organization.

• Ability and comfort level to interact with a diverse group of union members, officers of the organization, trustees and managers.

• Proficient with QuickBooks and Microsoft Office Suite (WORD, Outlook, Publisher, Excel), ability to navigate the internet.

• Have strong and proven organizational skills.

• Possess ability to handle changing priorities and multiple tasks simultaneously.

• Active team member.


• A minimum of three years of administrative support experience.

• Basic reading, writing and arithmetic skills required.

• Calculator skills and ability to accurately type 50 WPM.

• Possess strong organizational, customer service and communication skills

• High school graduate.

• Prefer associates degree in the Administrative Support field or equivalent experience.

OfficeTeam, a Robert Half Company, matches professionals in the administrative field on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you. Our personalized approach, innovative matching technology and global network with local market expertise help you find the legal opportunities that match your skills and priorities — fast. By working with us, you have access to challenging opportunities, competitive compensation and benefits, and training to enhance your skill sets.

From philanthropy to environmental stewardship to employee programs, Robert Half is proud to have an active role in the communities in which we live and work. Our company has appeared on FORTUNE’s “Most Admired Companies” list every year since 1998.

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Salary: $17.00 - $19.00 / Hourly

Location: Madison, WI

Date Posted: October 11, 2020

Employment Type: Temp to Hire

Job Reference: 04620-9502720037

Staffing Area: Office u0026 Administrative