Job Information
Robert Half Administrative Coordinator in Manhattan Beach, California
Description We are in search of an Administrative Coordinator to join our team in the retail industry, located in Manhattan Beach, California. This role involves managing administrative tasks related to the coordination and logistics of travel and events. The position requires proficiency in digital systems, effective communication, and strong collaboration skills to ensure smooth operations. This role offers a long term contract employment opportunity.
Responsibilities:
• Manage and coordinate special events for department-hosted facility or hospitality events, including handling attendance reports, rooming lists, travel, and meeting logistics.
• Utilize software to track and process reservations, travel requests, and other related functions.
• Collaborate with other departments and team members to ensure seamless coordination of travel and event logistics.
• Prepare and distribute materials for meetings, trade shows, and special events, including confirmations, welcome packets, final documents mailings, name badges, signage.
• Prepare and maintain detailed reports and spreadsheets, tracking project meeting progress, rooming lists, meeting evaluations, and budgets.
• Maintain Travel/Meeting Intranet site and other departmental documents.
• Work with IT support and external software vendors to resolve hardware, software, and other technical issues that affect the department.
• Serve as a knowledgeable resource on event and travel technologies and tools, recommending and implementing improvements as needed.
• Provide effective professional customer service in responding to questions and requests.
• Carry out any other duties as assigned. Requirements • Minimum of 3 years of experience in an administrative role within the retail industry
• Proficiency in Accounting Software Systems and ADP - Financial Services
• Experience with Concur, CRM, and Dentrix Dental Software
• Familiarity with 'About Time' software
• Strong knowledge of Accounting Functions including Accounts Payable (AP) and Accounts Receivable (AR)
• Experience in handling and answering inbound calls
• Proficiency in CVENT software
• Ability to work in a fast-paced environment and manage multiple tasks
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Attention to detail and problem-solving skills
• High level of discretion and judgement.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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