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Robert Half International Project Assistant in Martinez, California

Description

Construction company has an onsite temporary to hire position available as a Project Assistant to support Project Management and/or Contract Administration. This project assistant position will report directly to the Project Manager and designated Lead Admin.

Project Assistant Essential Duties and Responsibilities

This position provides the support activities for office and field project administration:

  • Assist with project set-up and manage the maintenance of comprehensive project document controls

  • Assist PM with “start-up” and “close-out” meeting requirements, and coordination of periodic job progress meetings (includes creating agendas and taking minutes)

  • Work with PM to process and manage project billing and compliance documents (Schedule of values, time and material billing, lien waivers, customer specific billing requirements, etc.)

  • Work with subcontractors to collect monthly billings and compliance documents. Verify electronic processing of subcontractor invoicing and payments. Manage subcontract close-out process.

  • Work with project team to: respond to RFP’s, process drawings, create and respond to RFI’s, generate and manage potential change orders and prime contract change orders, assemble and process submittals,

  • Collect, log and assemble all project close-out documents per customer requirements

  • General clerical duties including e-mailing, filing, photocopying, mailing, and internal customer service for the Commercial Division

This position requires someone that is detail and process oriented. Must have an aptitude for numbers. The ideal candidate will be flexible, willing to take initiative, ability to work independently, ability to take direction without feeling as through it’s criticism.

Could be required to go to the job site in SF occasionally. If you are interested in this project assistant role, apply today.

Requirements - Ability to multitask, collaborate and communicate well with individuals of all backgrounds in a fast-paced environment

  • Strong attention to detail

    • Microsoft Project, JIRA, Mavenlink, and NetSuite is desired
  • Demonstrated flexibility to adapt to changes in procedures and job assignments

  • This position requires a high school diploma or its equivalent, though a BA/BS degree in business, communications, or related field is preferred

  • At least 1 year of business/office experience

  • Previous experience working with Alpha 6,000 - 8,000 kph

  • Proficiency in SAP

  • Foundational knowledge in Microsoft Excel

  • Comprehensive knowledge of billing

  • Demonstrated knowledge of Numeric 6,000 - 8,000 KPH

  • Practical knowledge of switchboard phones from 1-10 lines

  • Expertise in composing various kinds of correspondence

  • Background working with Lotus Notes

  • Earlier work involving Microsoft Word

  • Experience with Ariba

  • navigating basic office equipment and protocols experience highly preferred

  • General familiarity with 10 Key Accounting

  • Good understanding of copying

  • Adeptness in scanning

    • Skill in Microsoft Office Suite applications - PowerPoint and Outlook
  • Proficient with database and file management

OfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you.

Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.

When you work with us, you’re working with the best. has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998 and was named to Forbes’ inaugural list of America’s Best Temporary Staffing Firms.

Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

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