Robert Half Sr. Administrative Assistant in Martinez, California
Martinez client is in need of a temporary senior administrative assistant. This job is 100% onsite, and will last 3-6 months.
This position will assist with planning a monthly board meeting and gathering details from various field services teams. This is a tedious and long process that requires excellent MS Word skills, and being able to be comfortable reaching out to various teams to gather information or ask for it in a different format if they send it over incorrectly. You must be assertive to be successful in putting together this monthly report
Additional duties include calendar management and assisting with processing of invoices. Someone with some knowledge of accounting and invoices is extremely preferred for this position.
You will also:
Assists in planning, scheduling and supervising department activities; researches and provides direction for the more difficult or complex questions pertaining to policies and procedures.
Participates in budget preparation and administration; prepares cost estimates for budget recommendations; examines and verifies fiscal records and expenditures; maintains budget records; reconciles budget accounts to ensure accuracy; receives invoices for purchases and arranges for payment of purchases.
Develops initiates and maintains a variety of files and records such as payroll, budget, staff vacation, sick leave and schedule changes.
Receives, classifies, reconciles, interprets, consolidates, and/or summarizes documents and information.
Maintains department/office records and balance information for control purposes, such as student and employee databases, transcripts, correspondence, tests, advisory certificates and probation reports.
Researches and prepares complex reports and analyses, including highly complex statistical reports, drawing data from a variety of sources within and outside of the department.
Prepares and proofreads a wide variety of documents such as course proposals, confidential memoranda, exams, class outlines, reports, schedules, and letters.
Operates a variety of office equipment, including photocopier, calculator, and computer.
May notify students of and post canceled classes.
Dispatches service requisitions; determines and assigns priorities of requests.
If you are interested in the Senior Administrative Assistant position, apply today!
Requirements Customer Invoices, Annual Reports, Construction Accounting, Maintain Calendar, Managing Calendar
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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Questions? Call your local office at 1.888.490.4154. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.