Job Information
Robert Half AP Clerk in Menlo Park, California
Description
The Accounts Payable Clerk will be responsible for ensuring timely and accurate processing of vendor invoices, expense reports, and payment transactions. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, deadline-driven environment. Familiarity with accounting procedures and demonstrated customer service skills are essential to excel in this role.
Key Responsibilities:
Process high volume of vendor invoices, ensuring proper approvals and accurate coding to the general ledger
Review and verify invoices for discrepancies, proper documentation, and compliance with company policies.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Match invoices to purchase orders and resolve discrepancies by consulting with vendors or internal departments.
Maintain and reconcile accounts payable ledger.
Ensure timely month-end closing tasks are completed.
Respond promptly to vendor inquiries regarding invoice statuses or payment details, maintaining positive relationships.
Assist in 1099 reporting and compliance, ensuring all tax-related documentation is accurate prior to filing deadlines Collaborate with internal teams to streamline AP processes and improve efficiency.
File and maintain financial records, ensuring documentation is accessible and compliant with company standards.
Professional demeanor and a commitment to confidentiality in handling sensitive financial information.
Requirements
Qualifications:
High school diploma required; associate degree in accounting, finance, or a related field is preferred.
2+ years of experience in accounts payable or a similar accounting role.
Strong understanding of basic accounting principles and familiarity with general ledger systems.
Proficiency in Microsoft Office Suite, particularly Excel, and knowledge of common accounting software (e.g., SAP, Oracle, or NetSuite).
Experience using Workday software
Exceptional organizational skills with meticulous attention to detail.
Effective communication and interpersonal skills for collaborating with team members and vendors.
Ability to manage deadlines in a fast-paced environment while maintaining accuracy and efficiency.
Preferred Qualifications:
Experience in high-volume AP processing within a corporate or professional services setting.
Familiarity with invoice scanning and automation tools such as Concur or Coupa.
Payroll experience: upload and track timesheets where applicable for contractor or contract employee payments
Knowledge of California sales and use tax regulations
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .