Job Information
Robert Half Front Desk Receptionist in Menlo Park, California
Description
We are seeking a dedicated, resourceful, and positive individual to fulfill the role of a Front Desk Coordinator at our non-profit organization. Our organization focuses on serving the community, and we are looking for a standout individual who can confidently manage our front desk operations, warmly greeting visitors, answering inquiries, and providing general administrative support.
Responsibilities:
Manage all front desk activities, including answering phone calls, greeting visitors, and directing them appropriately.
Receive, sort, and distribute daily mails/deliveries to the respective departments/personnel.
Perform administrative duties such as filing, typing, copying, scanning, etc.
Assist in arranging meetings, coordinating appointments, and handling travel arrangements for staff.
Support organization event planning, including logistics, attendee registration, and setting up materials.
Maintain office security by following safety protocols, monitoring guest logbook, and issuing visitor badges.
Update calendars, schedule meetings, coordination of conference room schedules, and provide reminders for key staff members.
Assist in maintaining the professional appearance of the front office area.
Resolve administrative problems efficiently and professionally.
Support other teams with various administrative tasks as needed.
Requirements
Qualifications:
High school degree or equivalent required. An associate's degree in business administration or a related field is preferred.
Proven experience as a Front Desk Coordinator or similar administrative role.
Excellent communication and interpersonal skills.
Strong organizational and time-management abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to remain professional and courteous under pressure.
Dedication to fostering a welcoming, inclusive environment for all guests.
Commitment to the values and mission of the organization.
The Front Desk Coordinator will play a crucial role in creating a welcoming atmosphere for our visitors and supporting the efficient operation of our organization. This role requires a proactive, highly organized individual with a positive attitude and excellent communication skills. We are an equal opportunity employer and value diversity in our team. All employment is decided based on qualifications, merit, and the needs of the organization.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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