Robert Half International Administrative Assistant- Real Estate in Miami Beach, Florida
Company in Miami Beach, looking for an Administrative Assistant! Essential Job Duties: Prepares comprehensive and complex proposals, reports, correspondence, charts, tables, graphics and other documents using various software packages. Researches and creates complex data and information for inclusion in reports, information packages and/or presentation materials. Production and distribution of monthly reports for internal and external clients, based on area of business. Maintains calendar of appointments for assigned staff or department. May directly assist in budget preparation and control activities. May serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, facilities, operations, etc. Interfaces with company personnel and outside parties to coordinate meetings, conference calls and appointments. Researches and identifies site and amenities for event partnering with vendors and in-house associates. Coordinates travel arrangements including air reservations, cost comparisons, scheduling options, hotel reservations, and car rental reservations. Develops travel itinerary to correspond with schedules. Verify the travel costs allocations, address discrepancies. Assists in the completion and processing of expense forms for assigned staff. Answers telephones providing callers with specific information, transcribing messages, and when necessary directing callers to appropriate staff or voice mail. Develop and maintain departmental filing tracking systems. Includes establishing files for all written/email correspondence, project work, and reports. Coordinates off-site storage for old files. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment. May review vendor contracts with regard to service and research new vendor offerings. Provides additional support through copying, faxing, and mailing as requested by assigned staff. Monitor and order general office supplies as needed. Processes invoices for supply orders.
OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.
Apply for this job now or contact us today at 888.981.6731 for additional information.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
© 2018 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.
Req ID: 01130-9501594337
Functional Role: Secretary/Admin Asst
City: Miami Beach
Postal Code: 33139
Compensation: $40,000.00 to $45,000.00 per year
Requirements: Able to work in Miami Beach 5-8 years of Administrative Assistant experience Advance with Microsoft Office Suite Great opportunity to work for a great company! If you are interested in this role,please send a copy of your resume to firstname.lastname@example.org