Robert Half Corporation Jobs

Description

Are you a driven individual who wants to share your talents with this growing legal team? Robert Half is in the market for a talented Administrative Assistant to fill an immediate role at a law firm in Miami, Florida area. Office support and legal administrative tasks are part of this Administrative Assistant role. Apply as soon as possible for this great short-term contract / temporary to hire role.

The Administrative Assistant role sits within our Admin Services function which supports and

manages the day-to-day operations of the Firm, providing expert and in-market support regarding

office management, office services and facilities, general operations and executive assistant and

administrative support. Administrative Assistants will provide proactive and professional support

to their assigned office and to the business, more broadly via the administrative services hub. The

administrative assistant is a key operations go-to for the business and will work closely with the

global operations team, office managers and executive assistants.

Supervisor:

Local Management

Main Responsibilities:

Front of House & Office Services

• Greet all visitors and employees in a courteous and professional manner and direct them to the

proper person, office and/or conference room.

• Answer incoming calls and direct as per firm protocol.

• Perform meeting setups and breakdowns as required.

• Coordinate arrangements for visiting staff, including access to office and workspace.

• Provide first line IT fixes for Zoom room set-up, escalating to IT Helpdesk as necessary.

• Schedule meetings, monitor conference room calendars and ensure rooms are client ready.

• Stock office pantry, copy rooms with supplies and maintain relevant inventory.

• Assist with office events, including firm gatherings, events, and volunteering initiatives.

• Where required, perform regular floor walks to review and manage maintenance and

concierge tasks.

Administrative Tasks

• Coordinate photocopying, scanning, printing, faxing, binding, and preparing documents for

delivery / collection of large document production, courier, or reprographic work.

• Process invoices and expense claims via Chrome River.

• Assist Attorney Admissions with registration and membership renewals.

• Provide support with complex global travel arrangements and logistics.

• Assists in planning of Business Development (BD) meetings, events, conferences, and client

dinners.

• Enter client details into contact database (OnePlace).

• Follow instructions from client matter case teams, provide calendaring support as requested.

• Ensure information is updated and current for local office intranet page.

• Perform other related administrative tasks as deemed necessary by the business.

Requirements

. A minimum of 2 years’ experience in an Administration Assistant role within professional services and/or law firm is essential.

• Must have or agree to obtain a Florida Notary Public license.

• Intermediate working knowledge of Microsoft Office including Word, Excel and PowerPoint are essential.

• Ability to work autonomously and be a proactive self-starter with close attention to detail and an ability to understand the importance of detailed work within a larger context.

• Ability to plan, organize and carry out multiple related activities.

• Ability to work under tight deadlines and multi-task with detailed responsibilities for various aspects of the firm’s work.

• Must have the ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with the firm’s standards, practices, policies, procedures, and state and federal regulations.

• Ability to work across several different departments in a fast-growing office environment.

• Must be flexible to respond quickly and positively to shifting demands and opportunities.

• Ability to collaborate in an effective and mature manner with co-workers, vendors, and clients

Apply in confidence today - this position will be staffed by the end of the week!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .