Job Information
Robert Half Administrative Assistant in Miami, Florida
Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Miami, Florida. This role primarily involves administrative duties within a dynamic environment where you will be handling various responsibilities from processing invoices to maintaining internal documents for compliance.
Responsibilities:
• Ensure the accurate and efficient processing of invoices, including matching them to purchase orders.
• Maintain and update accounts payable policies and procedures on a regular basis.
• Support the accounts payable department by meeting their requirements efficiently.
• Conduct monthly internal audits to ensure the company's compliance with accounts payable policies and procedures.
• Resolve payment issues for suppliers through research and problem-solving.
• Prepare monthly reports detailing accounting activities and outcomes.
• Handle all vendors inquiries, including vendor statement research and discrepancy corrections.
• Be responsible for the upkeep of administrative office tasks, utilizing Microsoft Excel and other tools.
• Utilize bilingual skills in Spanish for translation and communication purposes within the organization.
• Operate switchboard phones, handling between 1 to 10 lines, ensuring smooth internal and external communication. Requirements • Demonstrable experience in Administrative Assistance and Administrative Office roles
• Proficiency in Microsoft Excel
• Experience in operating Switchboard - Phones 1 - 10 Lines
• Fluency in Spanish Language, both written and spoken
• Ability to perform Spanish Translation tasks
• Excellent organizational and time management skills
• Ability to multitask and prioritize work
• Strong verbal and written communication skills
• Attention to detail and problem-solving skills
• High School degree; additional qualification as an Administrative assistant will be a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .