Robert Half Corporation Jobs

Description We are on the lookout for a dedicated and efficient Office Administrator based in Miami, Florida. The successful candidate will be responsible for a wide range of administrative and accounting tasks, reporting directly to the Controller and CEO. This role involves managing office operations, maintaining both paper and electronic files, tracking employee time off requests, and coordinating office build out with contractors, among other responsibilities.

Responsibilities:

• Accurately record invoices in Quickbooks Pro desktop

• Process and track Purchase Orders

• Manage office operations, including the development and implementation of office policies and procedures

• Answer phone calls, open and distribute mail, and greet guests upon their arrival at the office

• Maintain both paper and electronic files of invoices, purchase orders, and agreements

• Track employee time off requests and maintain time off calendar

• Prepare packages for shipment, receive and track packages

• Review expense reports for accuracy and ensure support is included for all items

• Book travel arrangements for executives and coordinate meetings with out-of-town business partners or potential customers

• Check and maintain office supply inventory, order new supplies as needed

• Coordinate office build out and meet with contractors

• Contract administration for all legal documents including patents, contracts, and employee files.

Skills:

• Proficiency in Microsoft Office including Word, Excel, and Outlook

• Experience with QuickBooks Pro desktop

• Ability to manage vendor relationships

• Experience with office administration and receptionist duties

• Experience with document management and completing expense reports

• Familiarity with ordering supplies and maintaining inventory. Requirements

• Minimum of 5 years of experience in a similar role as an Office Administrator

• Proficiency in Microsoft Excel and QuickBooks Pro is mandatory

• Experience with Timekeeping System is required

• Strong skills in Document Management

• Ability to manage vendor relationships effectively

• Proven experience in handling Purchase Orders

• Prior experience in Receptionist Duties is desirable

• Ability to complete Expense Reports accurately and in a timely manner

• Experience in Supply Ordering is a must

• Excellent communication and interpersonal skills

• Demonstrated ability to work in a team environment

• Bachelor's degree or equivalent in a related field is preferred

• Strong problem-solving skills and attention to detail

• Ability to maintain confidentiality and adhere to ethical standards

• Excellent organizational skills and ability to prioritize tasks

• Strong decision-making skills and ability to work independently when necessary

• Proficient in the use of computer systems and software.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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