Robert Half Corporation Jobs

Description We are looking for a dedicated Executive Assistant to join our team in Midland, Texas. In this role, you will be responsible for a range of administrative and secretarial functions to support our executive team. This role is a contract to hire employment opportunity that offers a chance to work in a dynamic environment and contribute to our team's success.

Responsibilities:

• Providing high-level administrative support, including conducting research, preparing statistical reports, and handling information requests.

• Performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

• Reading and analyzing incoming memos, emails, submissions, and reports to determine their significance and plan their distribution.

• Maintaining organized systems for processing paperwork for routine requests.

• Demonstrating excellent verbal and written communication skills, organizational skills, and interpersonal skills.

• Taking detailed minutes in meetings and quickly transcribing to distribute to key stakeholders.

• Researching and booking travel for the executive team and processing travel reimbursement claims.

• Working collaboratively with other Executive Assistants to assist in executive priorities that involve multiple reporting lines and organizational scale.

• Utilizing computer software programs such as Microsoft Office Suite, ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time.

• Managing calendars and coordinating conference calls.

• Handling general correspondence and promoting strong customer service skills. Requirements • Proficiency in ADP - Financial Services

• Experience with Cisco Webex Meetings

• Familiarity with Concur

• Proficient in CRM

• Knowledge of Kronos Timekeeping System and About Time

• Strong skills in Calendar Management

• Excellent Communication skills

• Experience in managing Conference Calls

• Ability to handle Correspondence effectively

• Prior experience as an Executive Assistant is preferred

• High level of professionalism and confidentiality

• Excellent organizational skills and attention to detail

• Ability to manage multiple tasks and projects with competing priorities and deadlines

• Strong problem-solving skills and decision-making ability

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .