Job Information
Robert Half Administrative Assistant in Minneapolis, Minnesota
Description We are offering an administrative assistant role within the education industry, located in Minneapolis, Minnesota. This role is integral to the smooth functioning of our educational institution, providing administrative support to deans, directors, and other key personnel. The position involves a range of tasks from meeting preparation to assisting with marketing activities, ensuring effective communication, and fostering student success.
Responsibilities:
• Provide administrative support to deans and directors, including scheduling meetings, arranging travel, and handling mail
• Assist in the preparation of meetings by preparing presentation materials, handouts, agendas, and taking meeting minutes
• Generate and handle confidential correspondence and documentation, including letters, memos, forms, policies, and procedures
• Assist with the organization of conferences and events, and expand industry engagement opportunities
• Support program assessment by gathering student work and other related documentation
• Assist with marketing activities and support deans and directors in the student registration process
• Maintain and organize files related to the student academic experience
• Maintain regular and consistent contact with deans, directors, and academic coordinators
• Collaborate with various departments on campus to ensure student success
• Complete internal and external paperwork, make decisions, and generate reports as needed
• Distribute student survey and report results
• Support with faculty scheduling and assist with report generation for industry advisory committees
• Maintain and coordinate program memberships and subscriptions.
This role requires skills in Basic Office Skills, Microsoft Office Suites, Meeting Minutes, Event Planning, and Community Outreach. This is a contract employment opportunity, offering a unique chance to impact the educational journey of our students and contribute to the efficiency of our institution. Requirements • A minimum of one year experience in an administrative role within the education sector.
• Proficiency in Microsoft Office Suites including Word, Excel, PowerPoint, and Outlook.
• Possesses basic office skills such as filing, photocopying, answering phone calls, and managing office supplies.
• Experience in taking and transcribing meeting minutes accurately and efficiently.
• Demonstrated skills in event planning, including scheduling, coordinating resources, and managing logistics.
• Proven ability in community outreach, with strong communication and interpersonal skills.
• Must have a detail-oriented approach to work, with the ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to work both independently and as part of a team.
• Must have strong problem-solving skills and a proactive approach to resolving issues.
• High level of professionalism and discretion, as the role involves handling confidential and sensitive information.
• A commitment to promoting a positive and inclusive educational environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .