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Robert Half Payroll and Benefits Specialist in MUSKEGON, Michigan


Do you have exceptional communication skills and an interest grow your career? As a Payroll and Benefits Specialist for one of our Marine clients, you would become a vital part of the Payroll department. Based in the Muskegon, Michigan area, this position would be needed on a permanent basis. This Payroll and Benefits specialist role processes and manages the organization’s payroll for all employees in multiple states, ensuring pay is processed on time, accurately, in compliance with government regulations as well as ownership of administrative tasks in such areas as employee records, benefits, employment, compensation and reporting. This role also assumes responsibility for managing and preserving the benefit system administration and compliance for all company sponsored benefit plans.

Role and Responsibilities

  • Processes and manages payrolls within a timely and accurate manner for all employees, including but not limited to the processing of data, executing time and attendance processing, reconciling payroll prior to transmission, validating relevant reports, coordinating changes or updates, applicable payroll deductions, enters new hire information, processes terminations, applicable changes to payroll or overall insurance benefits

  • Processes applicable court ordered documents such as garnishments, child support orders, liens, or levies in accordance with federal, state and local regulations

  • Maintains all employee records within Paychex, ensures process and data accuracy, ensures reporting structures, employee data is current and accurate, ensures employee confidentiality, ensures compliance with records retention process and adherence to all federal and state regulations

  • Ensures compliance and system administration of various employee benefit plans; including, but not limited to health, dental, vision, life, disability, retirement, flexible spending, and voluntary benefit plans

  • Manages and processes all electronic benefit and 401k file feeds through the payroll process to ensure all information is processed timely and accurately

  • Conducts regular audits of payroll records, employee information and overall reports to maintain integrity of all payroll and benefits data in accordance with system

  • Drive continuous improvement, creating better workflow, eliminating errors and inefficiencies and standardizing processes as related to payroll and benefit administration system

  • Ensures compliance with company employment policies as well as Federal, State and Local rules and regulations as it relates to all payroll and benefits processes and programs

  • Performs audits for unclaimed property payroll checks

  • Processes and manages timely and accurate year end reporting documentation for payroll and benefit administration

  • Develops financial and operational reporting as needed

  • Processes any manual check entries and manages relocation metrics

  • Updates and reconciles monthly bank statements from Paychex

  • Serves as a contact and resource for payroll vendor

  • Responds to employee inquiries and resolves and addresses any payroll issues

  • Ensures regulatory compliance by completion of various reports: EEO1, VETS100, etc.

  • Prepares and participates in audits including acting as a contact for auditors, establishing audit schedule, analyzing, and preparing necessary reports and development and assisting in the implementation of action plans to address audit findings


  • Experience with high volume data entry

  • Previous payroll experience

  • Possess strong organizational and follow-up skills

  • Great attention to detail

  • Proficiency in Paychex

  • Well-founded grasp of HR Payroll System

  • General familiarity with Full Cycle Payroll

  • Earlier work involving Payroll Functions

  • Proven knowledge of bi-Monthly Payroll

  • Paychex Payroll experience

  • Practical knowledge of HRIS Payroll System

  • Good understanding of Process Payroll

  • Command of Paychex Payroll

  • Experience with benefits payroll

  • Wide ranging experience with payroll

  • Quality experience with payroll systems for 100-500 employees

  • Paychex experience desired

  • Previous experience working with Reconcile Payroll

  • Excellent oral and written communication skills

  • Enthusiasm when it comes to learning new systems and ideas

  • Prior Payroll software experience preferred

Apply below or contact Tracie Howe at 616-600-8723

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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