Job Information
Robert Half Office Manager in Nashville, Tennessee
Description
Robert Half is working with one of our top clients for on a temp to hire Office Manager role in Foster City. Our client is a private company that provides insurance for smartphones, tablets, consumer electronics, appliances, and satellite receivers. The candidate we are looking for needs to be proactive and resourceful, with a positive demeanor and diplomatic skills, ready to handle daily operational tasks. Availability outside standard office hours, adaptability to rapid changes, and efficient communication are crucial qualities. The preferred candidate will have prior experience in office management, acting as the primary contact for guests, vendors, and property management.
Please find the job description below and if interested, apply now!
Key Responsibilities:
Provides guidance, security authorizations, and overall support on the premises. Coordinates with facilities in arranging visits, addressing repairs, and handling unexpected problems.
Manages the full scope of functionality for meeting areas. Maintaining supplies, cleanliness, and operability of common spaces, kitchen and conference rooms.
Collaborates with IT department to guarantee the smooth operation of office machinery, printers, and Wi-Fi connections.
Arranges coffee, breakfast, and lunch orders through various phone applications, direct deliveries, pickups, or catering services.
Oversees the relationship with service providers and manages the logistics of mail and package receipt and distribution.
Contributes to special projects and events, which might include scouting locations and preparing research materials.
Provides additional administrative assistance to Chairman’s assistant, when necessary, which includes crafting travel plans, transportation, compiling expense documentation as required.
Requirements
Key Competencies:
Works autonomously and inventively, needing little oversight to carry out tasks discreetly and efficiently, maintaining a positive attitude and diplomatic approach.
Possesses robust organizational abilities, effectively juggling various tasks and honoring deadlines.
Skilled at dealing with confidential and complex matters with the appropriate level of sensitivity.
Role Requirements:
A minimum of five years of experience in office administration, management or administrative assistance.
Must have an associate's degree in business or liberal arts; a Bachelor’s degree is preferred.
Reliable transportation and a valid California driver's license are required.
Excellent verbal and written communication abilities, with strong attention to detail.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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