Robert Half Corporation Jobs

Job Information

Robert Half New York Executive Assistant in NEW YORK CITY, New York

JOB REQUISITION

New York Executive Assistant

LOCATION

NEW YORK CITY

ADDITIONAL LOCATION

JOB DESCRIPTION

Are You Ready to Live Protiviti?

The Protiviti Career is about opportunities to continually learn, inspire change, and be your best in a culture that thrives on knowledge sharing and diversity. We hire curious people for whom learning is an everyday activity. We fuel your curiosity with challenging work, talented colleagues, and creative learning resources. At every level, we champion leaders who influence and achieve results.

We encourage you to “bring your whole self to work” – all of your motivations, passions, priorities and commitments – as these things bring us closer to exceptional.

That's Living Protiviti.

We strive to recruit and hire the best talent, and it does not stop there. Once you join us, we promise to help you bring your career to life through exceptional work experiences, a culture passionate about learning and development, and a dedication to what matters to you.

Are you inspired to make a difference?

Then you have come to the right place.

Where We Need You:

We are seeking an Executive Assistant to join our New York office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 2 times per week.

What You Can Expect:

The Protiviti Executive Assistant provides exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Learning & Development support, Event Execution, and Office Support & Communication.

What You Will Do:

Executive Support

  • Answer and screen incoming calls, and make outgoing calls on behalf of executives

  • Greet visitors and assist them, as needed

  • Support the Learning & Development team in their workload by producing reports, presentations, and/or proposals

  • Manage Executive Outlook details (Contacts, Calendar, Email responses)

  • Take initiative to anticipate the needs of the office on a daily basis

  • Prepare and manage Time & Expense reports on behalf of executives

  • Arrange travel for executives, including flights, hotels, and transportation

  • Handle any printing/copying/faxing, binding, and mail

  • Partner with local team to provide back-up support to executives

  • Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication

Office Support & Communication

  • Office Space – Welcome clients, recruits, and employees, while ensuring the office is neat and organized; Assist with security and crisis response

  • Recruiting – Assist with planning/organizing recruiting events held within the office and/or on campus; Assist with general printing, tracking, and reporting

  • Reporting and Correspondence – Perform basic industry/company research to assist in the response process for Request for Proposals; Data entry to support client project accounting; Upload materials to intranet site; Initiate, draft, and edit/review/format documents. Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications

Other Regional Items

  • Support Human Resources with local office needs

  • Coordinate with other offices, as necessary, to provide additional support to the region

  • Participate in ongoing training regarding technology upgrades and new systems applicable to the position.

What Will Make You Successful:

  • Professional, confident, enthusiastic and detail-oriented

  • Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment

  • Excellent oral and written communication skills

  • Excellent interpersonal and organizational skills

  • Demonstrate initiative and be a self-starter

  • Ability to work independently, exercise good judgment; resourceful, problem solving skills

  • Positive and approachable; ability to interact well with all levels of staff and clients

  • Demonstrated accomplishments in the following areas:

  • Working with a variety of levels of personnel to achieve business objectives

  • Coordinating and maintaining follow-up on a number of projects simultaneously

  • Proofreading and editing

  • Handling confidential information in a strictly professional manner

Your Educational and Professional Qualifications:

  • 2+ years of professional experience, required

  • Bachelor’s degree, preferred

  • Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.

Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.

For all US & Canada Postings: You may submit your application materials online or call 1.888.556.7420 for additional ways to apply. Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran

JOB LOCATION

NY PRO NEW YORK CITY

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