Job Information
Robert Half Executive Assistant to the Provost in Norfolk, Virginia
Description We are offering a contract to permanent employment opportunity for an Executive Assistant at our university located in Norfolk, Virginia. The Executive Assistant will be responsible for providing executive, administrative, and analytical support to the Provost and their leadership team. This role involves coordinating activities and tasks that support the planning and implementation of a wide range of duties, including interacting with internal and external individuals, organizing meetings, and leading special projects as assigned.
Responsibilities:
• Provide executive, administrative, and analytical support to the Provost and their leadership team.
• Coordinate activities and tasks that facilitate the planning and implementation of various duties.
• Interact professionally with students, faculty, staff, administrators, and external constituents to promote and improve coordination of tasks and general operations.
• Assist with calendar scheduling, arranging internal and external meetings, and interacting with external visitors/guests.
• Lead special tasks or projects as assigned.
• Exercise sound, independent judgment when making decisions and handle issues calmly and effectively during times of crisis.
• Establish and maintain effective working relationships within the office and with other internal constituents.
• Keep abreast of general office principles, practices, and protocol.
• Develop detail oriented presentations and maintain strong organization skills, attention to detail, and efficiency in handling problems.
• Handle confidential matters with discretion and tact, maintain composure and competence under pressure, and prioritize essential tasks.
• Utilize various software such as Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and others for tasks such as calendar management, correspondence, and documentation. Requirements • Minimum of 5 years of experience in an Executive Assistant role within the education or university sector
• Proficiency in Microsoft Office Suites including Microsoft Excel and Microsoft Outlook
• Demonstrable experience with CRM systems
• Familiarity with Concur software
• Proven ability in Calendar Management and scheduling appointments
• Experience in managing correspondence at an executive level
• Understanding of C-Suite level operations and requirements
• Strong skills in creating, managing, and maintaining documentation
• Excellent communication, organizational, and time management skills
• Ability to work independently and as part of a team
• Bachelor's degree or equivalent work experience
• Strong problem-solving capabilities
• Attention to detail and high level of accuracy
• Ability to handle sensitive information with the highest degree of integrity and confidentiality
• Availability to work outside of normal business hours when necessary.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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