Robert Half Corporation Jobs

Description

We are offering a contract to permanent employment opportunity for an Executive Assistant based in Norristown, Pennsylvania. This role is situated within the legal industry and will involve a local hybrid working arrangement, with onsite training provided. As an Executive Assistant, you will be tasked with a range of responsibilities, including handling sensitive information, managing calendars, and facilitating communication within the team.

Responsibilities:

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

• Oversee the day-to-day administration of the office, including monitoring and replenishing office supplies as necessary.

• Handle sensitive information in a confidential manner to ensure privacy and compliance.

• Utilize various software including Microsoft Office Suite, Concur, and SharePoint to perform tasks efficiently.

• Assist in preparing and editing correspondence, communications, presentations, and other documents.

• Manage and maintain executives' schedules, appointments, and travel arrangements.

• Arrange and coordinate meetings and events, including setting up conference calls and taking minutes.

• Record, transcribe, and distribute minutes of meetings.

• Monitor, screen, respond to and distribute incoming communications.

• Interact with external clients and stakeholders, representing the executive office.

Requirements

• Proven experience in a similar role, preferably within the legal industry

• Proficiency in ADP - Financial Services

• Skilled in using Cisco Webex Meetings for virtual collaboration

• Experience with Concur for travel and expense management

• Familiarity with Customer Relationship Management (CRM) systems

• Knowledge of Kronos Timekeeping System and About Time software

• Excellent calendar management skills, with the ability to coordinate complex executive meetings

• Strong communication skills, both written and verbal

• Ability to handle and coordinate conference calls effectively

• Experience in drafting and managing correspondence.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .