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Robert Half Accounts Payable Specialist in Oakland, California


You could be the Accounts Payable Specialist this successful company is looking for, if you're a detail-oriented individual. Candidates looking to take their careers to the next level might be interested in this position. Candidates looking to work with a dynamic organization with a growing team will be interested in this Accounts Payable (A/P) Specialist position, where they will match, batch and code invoices, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. The permanent opening for an Accounts Payable Specialist is located in the Oakland, California area.

Your responsibilities

I. Accounts Payable

  • Process accounts payables for SDG related entities pursuant to approval and payment procedures; Ensure all invoices are coded to the correct GL accounts, commitments, jobs and job cost codes;

  • Review all project payment applications for completeness with contract/change order, lien release, insurance etc.;

  • Set up new vendors in Yardi accounting system and obtain W-9’s;

  • Maintain and organize insurance certificates from contractors and consultants; check insurance is current prior to payment processing;

  • Scan invoices into Yardi paperless AP system.

  • Review job costs in Yardi to ensure costs are within project budget;

  • Review contracts when entering AP and flag when remaining contract is not sufficient;

  • Process check run weekly and on-demand for SDG and construction projects per payment terms. Set up auto payments to vendors as needed;

  • Prepare 1099, 1096 annually;

  • Serve as main point of contact for all payment related inquiries from employees, contractors and vendors;

  • Intercompany bank fee and credit card allocations;

II. Accounts Receivable

  • Record receipts from deposits.

  • Prepare and distribute monthly billings and quarterly CAM invoices.

  • Compile billing packages for third party clients;

  • Review AR Aging reports and follow-up with customers to collect outstanding payments.

III. Other Accounting Duties

  • Prepare monthly bank reconciliations;

  • Assist with financial audits and tax returns as needed;

  • Assist with compilation of loan draws;

  • Prepare transfer requests forms; initiate book transfer and wire transfer

  • Import property financials into Yardi

  • Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices;

  • Special projects with accounting department as needed; Assist senior accounting personnel with any tasks conducted within the accounting department, or any tasks that require accounting personnel to take part;

  • Update loan balances on debt schedule monthly;

IV. Other General Duties

  • Manage filing systems, including on-site, off-site storage, electronic filing;

  • Supporting supervisory and executive staff by performing any assigned accounting and clerical tasks

  • Maintain calendar for reporting due dates;

  • Update property tax and business franchise tax log as needed;


  • Bachelor's or associate's degree in accounting;

  • 3-5 years minimum experience with accounts payable or general accounting;

  • Proficient in Microsoft Office knowledge and skills

  • Software: Yardi experience preferred

  • Industry: Real Estate/Construction

  • Associate (Preferred)

  • Accounting: 3 years (Required)

  • Accounts Payable: 3 years (Required)

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit for more information.

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