Job Information
Robert Half Executive Assistant in Oakland, California
Description We are seeking an Executive Assistant in Oakland, California. This role offers a short term contract employment opportunity in the nonprofit sector. The Executive Assistant will be responsible for supporting C-Level executives, handling confidential documents, and managing calendars. Proficiency in CRM, Microsoft Office Suites, and Microsoft Outlook is required.
Responsibilities:
• Provide comprehensive support to C-Level executives in daily operational tasks
• Handle and manage confidential documents with utmost discretion and professionalism
• Utilize CRM, Microsoft Office Suites, and Microsoft Outlook to manage, track, and report executive tasks
• Manage executive calendars, including scheduling meetings and appointments
• Correspond with internal and external stakeholders on behalf of the executives
• Prepare, edit, and proofread executive correspondence and documents
• Ensure accurate documentation and filing of executive records
• Assist in the planning and coordination of executive meetings and events
• Provide exceptional customer service when interacting with stakeholders
• Collaborate closely with other team members to ensure smooth operations. Requirements • Proven experience in an Executive Assistant role or similar.
• Proficiency in Microsoft Office Suites, including Microsoft Excel and Microsoft Outlook.
• Familiarity with CRM software.
• Knowledge of Concur and About Time tools.
• Excellent calendar management skills, with the ability to coordinate C-Suite schedules.
• Strong correspondence and documentation abilities.
• Comfortable working with high-level executives in a fast-paced environment.
• Ability to handle confidential information with discretion.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Self-motivated with the ability to work independently when required.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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