Job Information
Robert Half Executive Assistant in Oakland, California
Description
Do you have what it takes to support CEOs? OfficeTeam Oakland is seeking an Executive Assistant who can support C-level executives for our client in Oakland, CA. The Executive Assistant must be able to act independently and cohesively with only general supervision to fulfill the overall objective of assuring an efficient and highly organized finance administrative function. The Executive Assistant is responsible for providing high-level senior finance leader analysis, project management, analytical support, systems access/technical administration, onboarding of staff, and working in conjunction with and/or act on behalf of Finance administration leadership.
Responsibilities:
Schedule meetings for Senior Executives and other members of management, including issuing invitations, scheduling conference rooms, assembling background materials, preparing agendas, recording action items
Assist with creating and modifying PowerPoint presentations
Manage correspondence between departments
Prepare and submit expense reports
Ability to manage sensitive and confidential information; high degree of discretion and professional acumen
Coordinate internal and external meetings, conferences, and teleconferences including various lunch meetings and training sessions
Manage travel arrangements for the team
File and retrieve documents and reference materials
Perform various administrative functions including filing, copying, faxing, etc.
Maintain strict confidentiality in performing all duties
Requirements
Requirements:
Previous experience in office manager or executive administrative position
High school diploma necessary, bachelor’s degree preferred
Strong communication skills (verbal and written)
Excellent MS Office skills
Superior decision-making and problem-solving skills
Flexible and able to adapt to dynamic environment
Manage travel arrangements for the team
File and retrieve documents and reference materials
Perform various administrative functions including filing, copying, faxing, etc.
Maintain strict confidentiality in performing all duties
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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