Robert Half Corporation Jobs

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Robert Half Executive Assistant in Oklahoma City, Oklahoma

Description

The Executive Assistant will serve as a trusted partner to our executive team, providing administrative support, managing calendars, coordinating meetings and travel arrangements, and handling confidential information with discretion. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to anticipate the needs of our executives in a fast-paced environment.

Key Responsibilities:

  • Calendar Management: Coordinate and manage complex calendars for executives, including scheduling meetings, appointments, and conference calls, and proactively resolving scheduling conflicts.

  • Travel Coordination: Arrange domestic and international travel accommodations, including flights, hotel accommodations, transportation, and itineraries, ensuring efficiency and cost-effectiveness.

  • Meeting Coordination: Prepare meeting agendas, materials, and presentations, and facilitate smooth communication and coordination among meeting participants.

  • Communication Management: Screen and prioritize incoming calls, emails, and correspondence for executives, responding on their behalf when appropriate and ensuring timely follow-up on action items.

  • Administrative Support: Provide general administrative support to executives, including drafting correspondence, preparing expense reports, and maintaining filing systems and databases.

  • Project Assistance: Assist with special projects and initiatives as assigned by executives, coordinating with internal teams and external stakeholders as needed.

  • Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism, maintaining confidentiality at all times.

  • Relationship Building: Cultivate strong relationships with internal and external stakeholders, representing executives professionally and effectively in all interactions.

    Requirements

Qualifications:

  • Bachelor's degree in Business Administration, Communications, or related field preferred.

  • Minimum of 3 years of experience as an executive assistant or similar role supporting C-level executives.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.

  • Excellent communication skills, both verbal and written, with the ability to interact professionally with executives, colleagues, and external contacts.

  • Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.

  • Discretion and confidentiality in handling sensitive information and matters.

  • Proactive mindset with the ability to anticipate needs and take initiative to address them.

  • Flexibility and adaptability to changing priorities and schedules.

  • Professional demeanor, positive attitude, and strong work ethic.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .

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