Job Information
Robert Half Administrative Assistant in Omaha, Nebraska
Description We are offering a role in the Financial Services industry located in Omaha, Nebraska. The position involves performing administrative duties to support the legal and compliance functions within the company. This role is a contract to hire employment opportunity.
Responsibilities:
• Facilitate the operations within the legal and compliance functions of the company by providing administrative support
• Perform complex, highly responsible and sensitive administrative duties such as project coordination, research, document preparation and analysis, and fact checking
• Manage the workflow activity and review potential claims
• Provide information-management support, organize and expedite the flow of department work, and initiate work activity to support the company’s legal and compliance functions
• Organize meetings, manage scheduling and attendee responses, and prepare and assemble meeting materials
• Provide confidential support by managing projects and details associated with schedules, commitments, travels, and communications
• Engage in special projects and work with various areas of the company to complete assignments
• Develop and prepare correspondence, reports, presentations, and documents of a highly confidential nature
• Assist with audit reporting and preparation for Board of Director meetings
• Screen telephone calls, relay messages, answer caller questions, troubleshoot, transfer to appropriate departments, and speak with clients, executives, and other prominent individuals from various organizations
• Represent the legal/compliance area by communicating and obtaining information with internal and external contacts, following-up on delegated assignments, initiating action to promote work completion and/or escalating matters to pertinent individual(s)
• Organize required materials and documentation for quarterly board of director and company committee meetings
• Interact with other department members to resolve problems and inquiries and to allow for efficient data and information flow
• Advance job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations to keep abreast of trends and development of area assignment Requirements • Demonstrated experience in the Financial Services industry
• Proven skills in answering inbound calls and managing both inbound and outbound calls
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)
• Excellent customer service skills with a focus on building and maintaining client relationships
• Experience in data entry with a high level of accuracy and attention to detail
• Ability to manage and schedule appointments effectively
• Strong written communication skills, particularly in email correspondence
• Ability to work in a fast-paced environment and manage administrative tasks efficiently
• Demonstrated ability to handle confidential and sensitive information in a professional manner
• Flexibility to handle various tasks and adapt to changing priorities.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .