Job Information
Robert Half Receptionist in Pacific Beach, California
Description
We are in search of a Receptionist to join our client's team in the property management and construction industry, located in Pacific Beach, California. As a Receptionist, you will be responsible for various administrative tasks, including handling incoming phone calls, coordinating meetings, and transitioning the company towards a paperless system. This role offers a contract to hire employment opportunity.
Responsibilities:
• Efficiently handle and direct incoming phone calls, ensuring a high level of customer service.
• Assist in transitioning the company to a paperless system, including scanning and filing important documents.
• Coordinate and schedule meetings, managing a busy company calendar.
• Engage in various projects requiring multi-tasking and strong organizational skills.
• Perform data entry tasks, including building and maintaining lists in Microsoft Excel.
• Keep track of customer records and process customer credit applications.
• Monitor customer accounts and take necessary actions based on account status.
• Communicate effectively through email correspondences, ensuring clarity and professionalism.
• Keep files organized and easily accessible for team members.
• Manage appointments schedule, ensuring efficient workflow.
Requirements • Excellent customer service skills
• Proficiency in data entry
• Ability to manage email correspondence effectively
• Strong interpersonal skills for interacting with clients and staff
• Proficient in Microsoft Excel, Outlook, and Word
• Experience in organizing files and records
• Ability to schedule appointments effectively
• Experience in answering inbound calls
• Ability to handle multiple tasks simultaneously
• Strong verbal and written communication skills
• High level of organization and attention to detail
• Ability to work in a fast-paced environment
• Ability to maintain a professional demeanor under pressure
• Ability to work independently and as part of a team
• Strong problem-solving skills and initiative
• Ability to maintain confidentiality of sensitive information.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .