Robert Half Administrative Assistant in Palm Beach, Florida
Robert Half Legal is seeking a full-time Legal Assistant who would like to eventually grow into an Office Manager. This position will be onsite from 9:00 am - 5:00 pm at the firm office in beautiful Palm Beach. The ideal candidate will have strong office assistance experience (in a law office preferably), is a self-starter, is able to multitask, is a commonsense problem-solver and generally has a can-do attitude.
Assist and promote the efficient running of an office
Assist and shadow Office Manager
Administrative assistance to attorneys, paralegals and office manager
Answer phones and direct calls with a positive and professional attitude
Take and deliver messages accurately
Managing office calendar
Assist in filing duties including, retrieve files for office personnel
Transcribe dictation/revise documents
Operate and maintain office machines, including copier/ scanner/facsimile machine and voice mail
Assist with time-sheet entry
Assist RE attorney with processing closings
Open and set up new files
Prepare outgoing mail including FedEx and certified mailings
Manage Back up Tape for Server
Maintain all indexes for legal files and storage lists
Annual Storage Project
Maintain lobby, conference rooms, kitchen and supplies
Serve as witness document signings
Any additional administrative duties to ensure office operates well
Legal Assistant experience desired
At least 1 year of Administrative Assistant experience, preferably in a legal environment- Ability to use the internet for research
Proficient in Microsoft Office suite (Outlook, Excel, Word, etc.)
Proficient in QuickBooks (preferred)
Excellent written and verbal communication skills
Ability to multi-task, organize, and prioritize work
Knowledge of Trust Accounting (preferred)
Apply in confidence today by applying here and sending your resume in MS Word format to trisha.vaca @ robert half com.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.