Job Information
Robert Half Administrative Assistant in Parsippany, New Jersey
Description We are offering a long term contract employment opportunity for an Administrative Assistant to join our team located in Parsippany, New Jersey. This role primarily involves administrative and clerical work in a legal setting, though legal experience is not a prerequisite. The candidate will be instrumental in maintaining and managing high volumes of legal documents, as well as interacting with team members across the US and Canada.
Responsibilities:
• Monitoring and managing an online contract mailbox, ensuring timely responses and actions.
• Conducting brief legal research using legal tracker to verify contract history.
• Assisting in the implementation and management of a new system, Service Now.
• Scanning and organizing documents, and assisting with overflow work.
• Communicating effectively with team members across different locations.
• Showing initiative and proactivity in daily tasks without constant supervision.
• Playing a significant role in the implementation of a new matter intake system.
• Transferring and entering data accurately and efficiently.
• Opening new matters and handling matter intake.
• Exercising high attention to detail when dealing with legal documents.
Skills:
• Proficient in Microsoft Excel, Outlook, PowerPoint, and Word.
• Experience with Answering Inbound Calls, Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls.
• Ability to Schedule Appointments and manage tasks using MS Office. Requirements • Minimum of 1 year of experience as an Administrative Assistant or similar role
• Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
• Experience with answering inbound and outbound calls
• Strong customer service skills and experience
• Proven ability to perform data entry tasks efficiently and accurately
• Experience with email correspondence and electronic communication
• Ability to schedule and manage appointments effectively
• Strong knowledge of MS Office and related software
• Excellent multitasking and time-management skills
• Strong written and verbal communication skills
• High degree of professionalism and ability to handle confidential information
• Ability to work independently and as part of a team.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .