Job Information
Robert Half Executive Assistant in Pasadena, California
Description
We are offering a dynamic role for an Executive Assistant in Pasadena, California. In this role, you will be tasked with providing comprehensive administrative support. It involves managing executive calendars, coordinating and prioritizing incoming requests, and preparing reports and presentations. This role is based onsite in Pasadena and offers a short term contract employment opportunity. For immediate consideration email your resume and call 626-463-2031.
Responsibilities:
• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate and prioritize incoming requests and scheduling conflicts
• Prepare and manage correspondence, reports, and presentations on behalf of executives
• Screen and direct phone calls and distribute correspondence
• Maintain an efficient filing system of paper and electronic documents
• Conduct research and prepare materials for meetings and presentations
• Handle confidential information with the utmost discretion
• Assist in planning company events, meetings, and employee team building activities
• Act as the point of contact between executives and internal/external clients
• Manage expense reports and reimbursement processes
• Utilize Microsoft Office Suites for various tasks including Microsoft Excel for data management and Microsoft Outlook for calendar management
• Handle correspondence and C-Suite level communication effectively.
Requirements • Minimum of 3 years of experience as an Executive Assistant or in a similar role
• Proficiency in Microsoft Office Suites including Excel and Outlook
• Experience with Calendar Management and scheduling appointments
• Ability to handle correspondence and communication with C-Suite executives
• Excellent organizational and multitasking skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Ability to work independently and take initiative
• Bachelor's degree or equivalent experience in a related field preferred
• Proven problem-solving skills and attention to detail
• Ability to prioritize tasks and manage time effectively
• Professional demeanor and ability to interact with a variety of individuals
• Ability to adapt to changes in the work environment and manage competing demands.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .