Latest job postings

Paraprofessional - Administrative Inclusion Support Under the direct supervision of the Disabilities & Mental Health Coordinator, the Inclusion Support is responsible for ensuring that program services are provided to families with children with emotional/developmental needs. The Inclusion Support assists with assessing services and providing resources for both staff and families. This position works within an interdisciplinary team setting with other Head Start staff, using case-management protocols that integrate service areas, to address identified disability and mental health concerns for children. DUTIES<ul><li>Ensures that children receive necessary services offered both by the program and outside organizations</li><li>Utilizes the identified Data Management System to track, monitor and follow-up on cases with identified concerns and for those children with Individualized Education Plans (IEP), receiving services or other diagnosed special needs.</li><li>Coordinates with mental health professional to ensure mental health needs of children, family, and staff are met.</li><li>Conducts or arranges for training for parents and staff in the areas of mental health and disabilities services to support children with special needs.</li><li>Assists with ensuring all regulatory requirements are met for the areas of mental health and disabilities. Ensures timely corrective action to any areas of concern.</li></ul>EXPERIENCE· Two (2) years experience as a paraprofessional in a preschool, mental health, or social services agency. Two (2) years administrative, leadership and training supervisory experience is highly preferred.EDUCATION· Associate’s or Bachelor’s degree in sociology, guidance and counseling, social work, or a related field preferred; relevant work experience in human services/social services or child development may be substituted for college level education.

Accounting / Financial Associate We are offering an exciting opportunity for an Accounting / Financial Associate in Cambridge, Massachusetts. This role is crucial to our client's organization, providing support to our finance department by coordinating both internal and outsourced services. You will be instrumental in facilitating investment, accounting/tax, philanthropic, and strategic planning services for our client's multi-generational family office. Responsibilities: • Efficiently process ad hoc client banking and financial requests • Input accounting data daily and monthly into QuickBooks, adhering to established guidelines• Support the finance and operations function for both clients and the overall enterprise• Reconcile internal data with external vendor data to ensure accuracy • Maintain and structure internal data and documents for easy access and reference• Prepare and input tax data into CCH Axcess• Support the finance group through the preparation of underlying data needs • Monitor and manage customer accounts, ensuring timely action is taken when necessary• Maintain accurate customer credit records and process customer credit applications with precision• Work with leading law and accounting firms to provide comprehensive tax planning, filing, and management services.

AP Staff Accountant - Manufacturing Experience Req Description of Position:We are seeking a highly organized and detail-oriented Accounts Payable Manager with experience in the manufacturing industry to join our team. This individual will oversee the accounts payable function, ensuring accurate and timely processing of vendor invoices, payments, and other financial transactions. The Accounts Payable Manager will collaborate closely with various departments, including procurement and finance, to maintain a smooth workflow and ensure compliance with company policies and industry regulations. The ideal candidate will have a strong background in manufacturing accounting processes and will play a critical role in optimizing financial operations within the company. Key Responsibilities:<ul><li>Lead and manage the accounts payable team, providing guidance, training, and performance evaluations.</li><li>Oversee the timely and accurate processing of vendor invoices, ensuring they are in compliance with company policies and contractual agreements.</li><li>Review and approve payments to vendors, ensuring accurate cash management and that payment terms are adhered to.</li><li>Reconcile vendor statements and resolve discrepancies promptly.</li><li>Monitor and track purchase orders, ensuring correct allocation of expenses and inventory costs.</li><li>Collaborate with the procurement department to verify receipt of goods and services, ensuring accurate and timely invoicing.</li><li>Prepare and process weekly/monthly payment runs and report on payables status.</li><li>Manage and maintain accurate and up-to-date vendor records and ensure the integrity of accounts payable data.</li><li>Support month-end and year-end close processes by preparing necessary reports and journal entries.</li><li>Ensure compliance with tax regulations, including withholding tax, sales tax, and other relevant regulations for manufacturing operations.</li><li>Assist with audits and provide supporting documentation as required.</li><li>Implement best practices to improve accounts payable processes, optimize cash flow, and enhance the efficiency of the AP function.</li></ul>

Records Associate We are in search of a meticulous Records Associate to join our team located in Miami, Florida. As a Records Associate, you will be instrumental in handling and processing significant confidential documents and data, maintaining and updating records, and ensuring efficient operations of the records management system. This position offers a short-term contract employment opportunity. Responsibilities: • Execute data entry tasks with a high level of accuracy and quality • Develop and maintain new files as per established procedures • Update and revise existing files as necessary • Uphold document retention policies and ensure efficient labeling and restoring of files • Handle check-out operations of files • Effectively process and file incoming records under relevant client matters • Operate the iManage Legal Key edocs system for various tasks • Uphold the highest level of confidentiality when dealing with sensitive information • Regularly maintain daily productivity tracking logs • Prepare records for offsite warehouse storage when required • Generate necessary reports from the records management database • Collaborate effectively within a team setting and build strong relationships.

Investment Operations Manager - Investment Firm in FiDi **Please apply here and reach Jennifer Fukumae on LinkedIn for prompt consideration!** Job Posting: Senior Manager, Investor OperationsEmployment Type: Full-TimeLocation: San Francisco (FiDi); 3 days in officeSalary: $175-200k + Bonus A leading responsible investment firm, managing over $51 billion in AUM, is dedicated to building wealth responsibly for long-term investors. The firm focuses on companies that provide essential products and services, maintain sustainable competitive advantages, and are guided by ethical and high-quality leadership teams. Responsibilities:<ul><li>Oversee the administration and operational processes of investment products, including fund expenses, SEC reporting, trade settlements, performance calculations, and internal/external data reporting.</li><li>Manage daily interactions with external administrators, custodians, system providers, and other key third-party partners.</li><li>Assist in compiling and reviewing financial statements, investor reports, regulatory filings, prospectuses, and audit documentation on a monthly and quarterly basis.</li><li>Serve as the primary point of contact for the annual independent mutual fund audit and support additional audits, including firm-wide annual audits, quarterly SOX testing, and internal compliance reviews.</li><li>Ensure accurate calculation and timely distribution of monthly, quarterly, and annual dividends and fund distributions in accordance with policy guidelines.</li><li>Gather, analyze, and validate holdings, cash flows, performance metrics, and financial data for both internal use and external reporting requirements.</li></ul>

Tax Accountant Job Description: We are seeking a dedicated and detail-oriented contract Tax Accountant to support our team during the busy tax season. The ideal candidate will have experience preparing tax returns and providing accounting support in various forms. Responsibilities: Prepare tax returns, including 1040, 1120, 1120S, Form 1065, and 1041 Conduct tax planning, research, and ensure compliance Perform bookkeeping using QuickBooks Participate in audit, review, and compilation engagements Assist with financial statement preparation Familiarity with GAAS and GAAP

Customer Success Technical Associate Our client in Export PA is hiring a Customer Success Technical Associate for at least a 6-month contract. This position is fully on-site M-F 8AM-5PM. The pay is based off experience: $21-$26 an hour. The client requires an associate's degree in engineering, business or marketing. Main responsibilities include: Provides basic technical expertise and advice to customers to determine appropriate Leybold product or aftermarket service to purchase for the customer’s application. Provides basic troubleshooting expertise for customers looking for repair and technical assistancePrepares customer quotations for standard and custom products or aftermarket services.Provides support to the Territory Account Manager for quotations and customer follow up.Interacts with Sales Management, Product Support, Service and SCM to furnish pricing and delivery on standard and engineered to order products on customer accounts.Monitor and classify Opportunities over $1K from reseller accountsObtain End Use customer information to comply with U.S. Commerce export regulations.Other Duties as assigned.

Program Manager IV We are offering a long term contract employment opportunity for a Program Manager IV in Sun Prairie, Wisconsin, 53596, United States. The position can be remote, but if the candidate is located near stakeholders, they may be asked to come in. The role involves overseeing a variety of tasks, including processing customer applications, maintaining customer records, and resolving customer inquiries. Responsibilities: • Oversee the efficient and accurate processing of customer credit applications. • Ensure the maintenance of precise customer credit records. • Handle customer inquiries, providing prompt and effective solutions. • Monitor customer accounts closely and take necessary action when required. • Employ basic office skills to perform daily tasks and operations. • Liaise with stakeholders as necessary, particularly if located nearby. • Adapt to a remote working environment if not located near stakeholders. • Manage and coordinate various programs within the organization. • Develop and implement strategies to improve the efficiency of customer service processes. • Ensure compliance with company policies and regulations.

IT Manager We are in search of an IT Manager to join our team based in BIRMINGHAM, Alabama. This role is within the IT industry, focusing on the management of IT infrastructure. The IT Manager will be tasked with overseeing a small team, with responsibilities revolving around network and server management, along with handling escalated issues. Responsibilities: • Oversee a team to ensure efficient and smooth IT operations • Manage the company's IT infrastructure, including networks and servers • Address and resolve escalated IT issues in a timely manner • Utilize Microsoft, Exchange, and Server technologies in daily operations • Implement and manage VMware environments • Ensure proper configuration management across IT systems • Maintain proficiency in Dell and Cisco Technologies • Oversee and manage Active Directory services • Ensure the proper functioning and maintenance of computer hardware • Implement and manage Backup Technologies to secure company data.

Accounts Payable Clerk We are accepting applications for the role of an Accounts Payable Clerk. This opportunity is based in a manufacturing industry. The successful candidate will be involved in operations including customer applications, maintaining records, and resolving inquiries. Responsibilities: • Responsible for the accurate and efficient processing of customer credit applications. • Tasked with the maintenance of precise customer credit records. • In charge of resolving customer inquiries in a detail oriented and timely manner. • Monitor customer accounts and take action when necessary. • Manage account reconciliation processes to ensure accuracy and compliance. • Oversee the accounts payable process, including check runs and invoice coding. • Perform data entry tasks with a high level of accuracy. • Use Microsoft Excel for data management and analysis. • Operate and navigate the SAP system for various tasks. • Involved in the processing of invoices as part of the accounts payable function.

Director of Accounting We are searching for a Director of Accounting to join our manufacturing team in Salisbury, North Carolina. In this role, you will be in charge of leading company-wide accounting consolidation, reporting, and treasury functions. You will also have the opportunity to oversee and develop the accounting organization within a corporate and shared services environment. Responsibilities: • Oversee the creation, updating, and improvement of financial reporting • Handle the preparation and presentation of regular reports for review by senior management and the board • Manage timely financial close in collaboration with accounting managers and corporate accounting staff • Oversee the consolidation of financial results, ensuring familiarity with multi-currency consolidation in an ERP environment • Handle the reporting of financials to our parent company, adhering to public company timelines • Support treasury operations, including liquidity optimization and managing banking relationships • Develop and manage the Accounting organization, ensuring its growth and efficiency • Handle other duties as assigned, ensuring the smooth operation of the accounting department.

Litigation Legal Assistant A midsized law firm in Seattle is seeking a Litigation Legal Assistant to support three attorneys on Real Estate litigation and other civil matters. The salary range for this position is 65-85k, and offers medical, dental and vision coverage with your monthly premiums paid 100% by the firm, 18 days PTO, paid Orca Card, 401k +3% employer contribution, end of year discretionary safe harbor up to 5%, HSAs and FSAs, 11 paid holidays. This role offers 2 days work-from-home flexibility weekly after the completion of 90 days in-office and a successful 90-day performance review.

Senior Accountant Are you an awesome Senior Accountant looking for a career change? Then we have the role for you, we are staffing for an expanding company that needs a reliable and proficient Senior Accountant. The Senior Accountant will be over:<ul><li>Review and analyze accrual basis general ledger for accuracy and reasonableness</li><li>Book journal entries</li><li>Review adjustments to the tenant ledger</li><li>Prepare monthly/quarterly balance sheet reconciliations</li><li>Review portfolio financial statements; analyze and write variance comments for significant financial variances</li><li>Assist with complex special projects, including preparing various analysis schedule & ad hoc requests</li><li>Provide accounting support to property management team</li></ul>

Accounts Receivable Manager We are offering an exciting opportunity in the retail clothing and accessories sector in New York, New York, 10016, United States. We are on the lookout for an Accounts Receivable Manager who will be instrumental in managing customer applications, maintaining customer records, and resolving their inquiries. You will also be tasked with monitoring customer accounts and taking necessary actions. Responsibilities: • Efficiently process customer credit applications using various accounting software systems such as 3M, ADP - Financial Services, and Concur. • Maintain accurate customer credit records in the CRM system. • Resolve customer inquiries related to billing functions and accounts receivable. • Monitor customer accounts regularly and take appropriate action when necessary. • Apply your knowledge of accounts payable (AP) and accounts receivable (AR) to ensure smooth accounting functions. • Use your auditing skills to ensure accuracy and compliance in all transactions. • Handle chargebacks, leveraging your advanced knowledge of Excel for tracking and reporting.

Tax Secretary Our client, a well respected firm in downtown Sacramento, is seeking a Tax Secretary to join the team. The ideal candidate will provide administrative and clerical support to tax attorneys. This role requires strong multitasking skills, proficiency in legal and tax-related documentation, and the ability to maintain confidentiality.Key Responsibilities:Document Preparation & Filing• Drafting, proofreading, and formatting legal documents, including tax filings, petitions, and memoranda.• Filing legal documents with courts, tax authorities, and government agencies.• Assisting with tax return preparation, extensions, and other tax-related filings.Administrative Support• Managing attorney calendars, scheduling meetings, and tracking important tax deadlines.• Organizing and maintaining client files, both digital and physical.• Handling client correspondence, phone calls, and emails in a professional manner.• Coordinating travel arrangements and meeting logistics for attorneys.Billing & Financial Tracking• Assisting with client billing, expense tracking, and invoicing.• Preparing reports related to tax cases and financial matters.Legal Research & Compliance• Conducting basic legal research on tax laws, regulations, and case precedents.• Ensuring compliance with federal, state, and local tax regulations.Client Communication• Acting as a point of contact between attorneys, clients, and government agencies such as the IRS, California Franchise Tax Board (FTB), and the State Board of Equalization (BOE).

Assistant to the Associate Vice President We are in search of an Executive Assistant to join our team in Buffalo, New York. This role is integral to our initiatives and will offer a contact to permanent employment opportunity. As an Executive Assistant, you will be tasked with a range of responsibilities including administrative duties, calendar management, and proficiency in Microsoft PowerPoint. Responsibilities: • Managing and coordinating schedules and appointments to ensure smooth operations. • Utilizing Microsoft PowerPoint to create, edit, and present informational materials. • Performing various administrative tasks to support the Associate Vice President's office. • Ensuring all office operations adhere to our commitment to initiatives. • Maintaining an organized system for tracking, monitoring, and managing information and documents. • Responding promptly and professionally to inquiries and requests for information. • Utilizing Adobe software for document creation and editing. • Ensuring all communications, reports, and information are accurate, timely, and relevant. • Collaborating with other team members on projects and initiatives as needed. • Demonstrating courage and resilience in daily activities and communications.

Accounts Payable Specialist We are offering a short term contract employment opportunity for an Accounts Payable Specialist in Plymouth, Minnesota. As an Accounts Payable Specialist, you will be integral to the financial operations of our organization, focusing on the management and processing of expense reports and other administrative duties. This position will provide you with the opportunity to hone your skills in a dynamic work environment. Responsibilities: • Approving and processing expense reports in a timely and accurate manner. • Ensuring that all account information is adequately funded and up-to-date. • Assisting with the onboarding process by adding new employees into the system and removing access for terminated employees. • Resolving system-related inquiries from employees to ensure smooth operations. • Ensuring that all accounting processes are performed in accordance with established standards and regulations. • Utilizing accounting software systems such as Concur and Excel for various financial tasks. • Collaborating with other teams to ensure seamless integration of financial operations. • Regularly auditing accounts to ensure accuracy and compliance with financial regulations. • Managing approximately 250+ reports monthly, including credit card and mileage reports. • Ensuring smooth operation of the automated clearing house (ACH) system.

Executive Assistant We are on the search for an Executive Assistant in the Healthcare/NHS industry, situated in NEW YORK, New York, United States. This role offers a long term contract employment opportunity, providing key administrative support to our team. Responsibilities: • Manage and coordinate travel arrangements using Concur. • Maintain an accurate and efficient system for calendar management. • Provide support in setting up and managing Cisco Webex Meetings. • Ensure effective communication within and outside the team. • Handle and organize conference calls efficiently. • Draft and manage correspondence effectively. • Use CRM to maintain accurate customer records. • Process customer inquiries and resolve them in a timely manner. • Utilize the Kronos Timekeeping System and ADP - Financial Services for relevant tasks. • Provide agenda support for meetings and events.

Data Entry Clerk We are seeking a Data Entry Clerk to join our team in the retail industry located in Honolulu, Hawaii. As a Data Entry Clerk, you will be responsible for entering account payable entries, maintaining updated files, and handling customer inquiries. This role offers a short-term contract employment opportunity. To apply, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Enter and process account payable entries efficiently using the Oracle software platform• Maintain and organize paper files related to account payable entries• Handle data entry tasks with speed and accuracy• Utilize ERP systems to navigate and perform tasks• Use Microsoft Excel for data analysis and tracking• Respond to customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take appropriate actions when necessary• Use 10 Key Skills for data entry tasks• Perform scanning and typing tasks as required.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate. In this role, you will be responsible for a variety of office duties including hospitality, reception, and repro mail. You will also be expected to provide excellent customer service, maintain accurate records, and handle office equipment effectively. Responsibilities: • Manage reception duties such as answering phone calls and interacting with customers • Oversee office services including copy, print, scan, and binding repro • Handle food setup in conference rooms and kitchen, ensuring cleanliness and order • Ensure that dirty dishes are placed in the dishwasher at the end of the day and are taken out the next morning • Manage postage on mail, coordinating delivery and pickup with FedEx • Travel for assistance when required • Maintain a detail-oriented demeanor under pressure and exhibit a proactive approach in interactions • Ensure customer-oriented service and presentability during interactions • Ensure the office environment is kept organized and efficient • Maintain accurate logs and records of office activities and customer interactions.

Controller We are seeking a skilled Controller to join our team. In this role, you will be responsible for managing and overseeing various accounting functions, including the use of Accounting Software Systems and CRM. Responsibilities:<ul><li>Oversee all accounting functions, including month-end close, audits, and financial reporting.</li><li>Ensure compliance with healthcare grants, contracts, and financial regulations.</li><li>Prepare and analyze monthly financial statements to support leadership decision-making.</li><li>Lead, mentor, and develop a team of 3–4 accounting staff for a high-performing environment.</li><li>Coordinate audits and work with external auditors to ensure compliance and transparency.</li><li>Monitor cash flow, budgets, and forecasts to maintain financial stability.</li><li>Strengthen internal controls and accounting policies following nonprofit best practices.</li><li>Utilize MIP Abila accounting software (experience preferred but not required).</li></ul>

Sr Business Analyst Responsibilities:• Develop strategic vision recommendations to stakeholders for achieving effective and efficient approaches to process and project objectives.• Work closely with Developers on requirements and testing results to ensure solutions are fully functional and approved prior to release.• Identify and enhance business process through analysis and recommendations. Analyze and map current processes and potential future state to improve operating efficiencies.• Apply comprehensive knowledge to identify the impact of process/product changes across multiple product lines and deliver solutions and readiness plans to clients/users.• Collaborate with leadership across multiple organizations to drive large scale initiatives forward and implement value-add strategic solutions.• Independently manage complex projects with multiple deliverables and timeframes, including resource allocation, release management, and cross-functional impacts.• Act as a liaison between stakeholders to elicit, define, analyze, communicate, and validate requirements for changes to existing business processes, policies, technology, and information systems to alleviate business issues.• Cooperate with other project areas such as IT, Operations, and Product Management to coordinate interdependencies and resolve issues. Proactively identify and manage risks.• Evaluate and recommend alternative methods and explore the adaptation of policies, procedures, standards, techniques, materials, and equipment to provide the best solution and gain overall operating efficiencies.• Recommend/Initiate process redesign ideas to improve productivity including accurate reporting.• Lead Quality Assurance efforts for all solutions, including test plan creation and issue tracking, lead troubleshooting efforts, issue analysis, and communication of resolution.• Lead root cause analysis and resolution of complex business problems and recommend solutions to management to enable the organization to achieve goals.

Paralegals / Legal Assistant (Downtown NYC) We are in search of a Paralegal and Legal Assistant to join our team in New York. In this role, you will be tasked with a variety of responsibilities in a law firm setting, including reviewing legal and financial documents, creating various types of documents, and maintaining a high level of organization. Responsibilities: • Conduct thorough reviews of legal and financial documents • Take lead in creating letters, notices, and other necessary documents • Perform proofreading tasks to ensure accuracy in all documents • Utilize Microsoft Office Suite for various office functions • Maintain a high level of professionalism and focus in all tasks • Ensure a high level of organization in all tasks and responsibilities • Perform ad hoc financial tasks as required • Take responsibility for photocopying and scanning documents as needed • Maintain a detailed-oriented work ethic in all tasks and responsibilities.

Fund Accountant Robert Half Financial Services are hiring for a Fund Accountant role for a global Investment firm located in midtown Manhattan New York. Our client requires 3+ years Fund Accounting experience within asset management or a Fund Administrator. CPA license is advantageous (or parts passed), with knowledge of Investment Accounting, Waterfalls/Investor Allocations, Management Fees, GAAP and Financial Statements. The role requires 4 days per week in the midtown Manhattan office and 1 day work from home. Responsibilities:<ul><li>Responsible for preparation of the funds’ monthly close processes which includes fund financial statements, investor allocations and portfolio acquisition/management fees.</li><li>Responsible for GAAP financial statement preparation for the funds. This includes coordination with funds external auditor to facilitate interim and year end requests.</li><li>Communication and coordination with portfolio managers and other groups to acquire an understanding of the firm’s operations. </li><li>Preparation of complex trade entries which ensures clerical accuracy, adequate controls, and appropriate support documentation.</li><li>Review revenues and expenses related to the firm’s investment portfolio and the economics of its investments.</li><li>Identify, escalate and address with the team areas of operational inefficiencies. Work with the team to implement a business plan to address the identified workflow inefficiencies.</li></ul>

Billing Clerk Robert Half has an opportunity for a Billing Clerk to join their client's team in the White Plains, NY area. As a Billing Clerk, you will be tasked with handling promotional claims, managing customer account discrepancies, and maintaining customer records. This role offers a long-term contract employment opportunity. Responsibilities:• Handle and process promotional claims using trade promotion software• Investigate and verify customer account discrepancies by liaising with various departments and customers• Conduct thorough research on customer chargebacks and requests for credit• Assist in securing Proofs of delivery to dispute or validate shorts or damages claims• Request paybacks on unauthorized deductions• Recommend adjusting entries to resolve valid or authorized deductions

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