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Robert Half IP Legal Administrator in Philadelphia, Pennsylvania


We are representing a leading law firm that is seeking a highly talented IP Administrative Specialist to join their dynamic team. This firm offers exceptional career opportunities in an environment that is both challenging and rewarding. With a commitment to excellence, our client provides a competitive benefits package and fosters a dynamic and diverse work environment. They stand out from their competitors, offering unique growth opportunities for their employees to build fruitful careers.


  • Provide administrative and specialized patent prosecution support to the Patent Prosecution practice group.

  • Maintain confidential case records, open new matters in the firm’s document management system, and prepare drafts of documents for filing provisional, non-provisional, and PCT applications.

  • Review and manage the docket for U.S. and foreign deadlines, ensuring understanding of deadlines and required actions on each file.



  • High school diploma.

  • 3 years’ office/administrative experience in a law firm or professional services organization.

  • Experience filing with the USPTO and knowledge of USPTO rules and practices, including docketing, public/private PAIR, US Prosecution, and formality requirements.

  • Strong communication, writing, and organizational skills.

  • Strong computer skills, including Microsoft Word, Excel, and Outlook.

  • Ability to handle multiple time-sensitive tasks in a fast-paced environment.

  • Preferred: 3 years’ patent prosecution experience and knowledge of law firm billing programs (InTapp) and patent docketing software (OP Solutions Pattsy).

Details and Benefits:

  • Work a hybrid schedule in downtown Pittsburgh.

  • Direct support to the firm’s paralegals and collaboration with teams consisting of paralegals, patent agents, attorneys, and other business professionals.

  • Opportunity to work on non-billable projects and assist with various tasks assigned by paralegals, attorneys, or the IP Supervisor.

  • Competitive benefits package and a commitment to professional development.

If you are a self-starter with a strong background in Intellectual Property / Patent administration and are looking for an opportunity to grow in a supportive and challenging environment, we encourage you to send in your resume today. Join our client’s team and take the next step in your career with a firm that values excellence and fosters professional development. We look forward to hearing from you!

Adobe Acrobat, Case Management Software, LexisNexis, Management System, Microsoft Excel, Claim Administration, Communication, Complaint Handling, Consumer Electronics, Customer Service

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit for more information.

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