Job Information
Robert Half Administrative Assistant in Pittsburgh, Pennsylvania
Description
Our client in East Pittsburgh is hiring for an Administrative Assistant for a contract opportunity for 60 days(2 months). Hours:
35-40 hours/week | 9:00am – 4:30pm/5:30pm. This position is onsite Monday - Thursday and remote on Fridays. Pay starts at $18 - 22.
RESPONSIBILITIES
• Collects certification documentation from caregivers on a daily or weekly basis.
• Tracks all documents collected in the Document Tracking System.
• Prepares source document data for computer entry by compiling and sorting information; establishing entry priorities.
• Processes caregiver documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or
returning incomplete documents to the caseworker for resolution.
• Enters caregiver data by inputting information into the organization's database and 59 ledger.
• Sends reminders letters, emails, and calls caregivers for enrichment classes.
• Maintains data related to monthly outcomes and prepares weekly and monthly reporting.
• Prepares caregiver files for transfer to CFS Department.
• Verifies caregiver information by reviewing, correcting, deleting, or reentering data; combining data from both the tracking
system and the organization's database; purging files to eliminate duplication of data.
• Confers with caregivers by telephone or letter in an attempt to determine reasons for cancellation of enrichment classes.
• Communicates with caregivers and others to answer questions, address concerns or complaints, explains information.
• Maintains operations by following department and organizational policies and procedures.
• Maintains caregiver confidence and protects the organization by keeping information confidential.
• Contributes to team effort by accomplishing related results in a timely manner.
• Provide Administrative support to the Managing Director and all leadership to support the division
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Coordinate travel arrangements for leadership when needed
• Record, compile, transcribe and distribute minutes of meetings
• Perform other related duties as assigned.
Requirements
REQUIREMENTS
• Current Act 33 child abuse and police criminal clearances, as well as FBI Fingerprinting
• Available to work flexible schedule, as needed
• Carry agency-issued cell phone
If you have the appropriate background for the Administrative Assistant and are interested in being considered, please apply using the Robert Half website. After applying to this position, please CALL immediately at 412-456-0837 to confirm your application has been received! Ask for Megan and Margaux and give reference Job #03730-0012996206.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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