Job Information
Robert Half Executive Assistant in Pittsburgh, Pennsylvania
Description
Our client in Oakland, PA is hiring for an Executive Assistant for a contract to hire opportunity. The client is seeking a highly organized and proactive Executive Assistant to provide administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings and events, handling correspondence, and performing various administrative tasks to ensure the smooth operation of the executive office, as well as perform assignments as directed by the President & CEO and his Chief of Staff, operating with confidentiality and considerable independence. Pay: $25-30
RESPONSIBILITIES (including but not limited to)
● Provide front desk coverage in the Executive Suite by managing a multiline phone system (answering, screening, and forwarding incoming calls); greeting guests and directing them to the appropriate person and office; receiving and sorting mail and packages.
● Provide administrative support to senior leaders, including creating, processing and responding to both hard copy and email correspondence.
● Act as Board Liaison and provide administrative support to WQED’s Board of Directors surrounding meetings, scheduling, minutes, etc.
● Schedule meetings for senior leaders.
● Conduct research, compiling and summarizing information as assigned.
● Maintain comprehensive and accurate records.
● Present a positive and professional image for the organization.
● Operate with confidentiality and considerable independence.
SKILLS & QUALIFICATIONS (including but not limited to)
● Proven experience as an Executive Assistant, preferably supporting C-level executives.
● Solid communication skills, both verbal and written.
● Able to be resourceful and proactive when issues arise.
● Strong attention to detail and ability to multitask independently.
● Strong computer skills with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
● Solid time-management skills.
● Flexibility and adaptability to changing priorities and deadlines.
● Proven experience in project management or event planning is a plus.
● Associate’s or Bachelor's degree in Business, Sales, Marketing or equivalent professional experience preferred
If you have the appropriate background for the Executive Assistant and are interested in being considered, please apply using the Robert Half website. After applying to this position, please CALL immediately at 412-456-0837 to confirm your application has been received! Ask for Megan and Margaux reference Job #03730-0013072229.
Requirements • Experience with ADP - Financial Services is required
• Familiarity with Cisco Webex Meetings is necessary
• Mastery in using Concur software is preferred
• Proficiency in CRM systems is essential
• Knowledge in Kronos Timekeeping System is beneficial
• Ability to use About Time software effectively
• Excellent calendar management skills are required
• Strong communication skills, both verbal and written, are crucial
• Experience in managing conference calls is advantageous
• Ability to handle correspondence professionally and in a timely manner is necessary
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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