Robert Half Corporation Jobs

Description

Job Title: Senior Administrative Assistant

Responsibilities:

• Executive Support: Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports.

• Office Management: Oversee day-to-day office operations and ensure a smooth and efficient workflow. Order and maintain office supplies, equipment, and facilities as needed.

• Communication: Serve as a primary point of contact for internal and external stakeholders, including answering phone calls, responding to emails, and handling correspondence on behalf of senior executives.

• Document Management: Prepare and edit documents, presentations, and reports using Microsoft Office Suite (Word, Excel, PowerPoint). Maintain confidential files and records with accuracy and discretion.

• Meeting Coordination: Arrange and organize meetings, conferences, and special events. Coordinate logistics, prepare agendas, distribute materials, and take meeting minutes as required.

• Project Support: Assist in project coordination, tracking progress, and following up on action items. Collaborate with team members to ensure timely completion of tasks and deliverables.

• Database Management: Maintain contact databases, distribution lists, and other organizational records. Ensure data accuracy and integrity for effective communication and reporting.

• Training and Onboarding: Assist in the training and onboarding of new administrative staff. Provide guidance and support to ensure smooth integration into the team and familiarity with office procedures.

• Problem Solving: Identify issues, challenges, and opportunities for improvement in administrative processes and procedures. Propose solutions and implement changes to enhance efficiency and effectiveness.

• Ad-hoc Support: Provide additional administrative support as needed, including special projects, event planning, and other duties assigned by senior management.

  Requirements

Requirements:

• Bachelor's degree or equivalent work experience preferred.

• Proven experience as an administrative assistant or similar role, preferably in a corporate environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and time management skills, with the ability to prioritize tasks and multitask effectively.

• Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.

• Detail-oriented with a high degree of accuracy in work output.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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