Job Information
Robert Half Office Assistant in Portland, Oregon
Description
Robert Half is offering a contract opportunity for a highly organized Office Assistant in Portland, Oregon. As an integral part of our client's team, you will be primarily tasked with managing incoming calls, assisting with important documentation, updating systems and liaising with various stakeholders. This position will be fully onsite, but parking will not be provided.
Responsibilities:
• Answer and manage incoming calls, ensuring all inquiries are handled promptly
• Assist in preparing readiness notices and subpoenas
• Regularly listen to voicemails and update systems accordingly
• Fulfill daily requests from internal teams, including managing witnesses and subpoenas
• Contact witnesses for updated addresses and resend returned subpoenas/trial readiness letters
• Print witness confirmation sheets and verify witness availability for trials
• Update witness information in the case tracking system and communicate witness availability to relevant parties
• Manage trial readiness reports and update civilian witness information
• Print and update daily and weekly trial readiness dockets
• Assist in other office areas and cover for staff as needed
Requirements
• 1+ years of experience in an administrative assistant or office support role
• Proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Microsoft Word
• Strong customer service skills and the ability to interact with all levels of staff and visitors
• Ability to multitask, prioritize, and manage time effectively
• Strong verbal and written communication skills
• High level of organization and attention to detail
• Ability to handle confidential information responsibly
Apply online today!
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .