Job Information
Robert Half Administrative Asst in Rancho Cordova, California
Description
We are looking for a highly organized and efficient Administrative Assistant to manage and execute administrative tasks and functions. The ideal candidate will have a meticulous eye for detail, exceptional scheduling and project-coordination skills, and a knack for identifying efficiencies and streamlining processes. This position serves as an integral part of our team, providing general assistance to ensure smooth operations daily.
Responsibilities:
Handle and coordinate active calendars.
Schedule and confirm meetings.
Ensure file organization based on office protocol.
Assist the team with various tasks as needed.
Provides direct administrative support to higher-level management.
Respond to incoming communications, such as phone calls and emails.
Create, process, and track invoices and financial transactions.
Provide preparatory materials and setup for meetings, including taking and distributing meeting minutes.
Conduct or assist with research.
Compose and type regular correspondence, like invitations and informative material.
Maintain physical and digital employee records.
Requirements
Requirements:
Proven experience as an Administrative Assistant or similar role.
Excellent verbal and written communication skills.
Proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint, in particular).
Strong organizational skills with the ability to multi-task.
Time management skills and the ability to prioritize tasks.
High School diploma or equivalent; additional qualifications in Office Administration are a plus.
Work Environment:
This is a full-time position that typically requires a 40-hour per week schedule. The work environment is a professional setting. Regular phones, office machinery, computers, and digital tools are used. It may occasionally require you to lift up to 20lbs (such as a box of paper). The position may require occasional travel for offsite meetings or conferences.
We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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