Robert Half Corporation Jobs

Job Information

Robert Half Administrative Assistant 2 in Redmond, Washington

Description

Responsibilities:

Calendar Management

  • Learns or provides calendar management and time planning support for manager(s) (e.g., Director, GM etc). May manage community space/conference room calendars. Learns and/or aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues). Learns to manage ambiguous situations.

    Cross-Functional Collaboration and Communication

  • Begins to develop strong relationships with stakeholders across multiple organizations (e.g., business-support professionals, Human Resources [HR], Finance, event planners, peers) to enable their leader and/or team's work. Begins to communicate with external partners and audiences.

    Team Management Support (Onboarding/ Offboarding)

  • Contributes to team experience activities. Coordinates logistics and provides onboarding support for new employees under the direction of senior team members (e.g., sending welcome email, setting up workstations, distribution lists, security groups).

    Event Coordination and Logistics

  • Supports planning, coordination, promotion, and support for events. Assists with determining event needs and outcomes. May assist with and/or own creating event itinerary. Acts as a point of contact for events (e.g., changes). Addresses any preparatory setbacks and escalates to senior Business Support staff as needed. Contributes to post event close out (e.g., tracking event results/attendance, distributing post-meeting materials) under guidance of others. Contributes to team morale and building team dynamics.

    Project Ownership

  • Executes various projects and tasks and completes project deliverables with little or no supervision. Owns their components of project outcomes end to end with proper accountability. Identifies risks and challenges within core area of responsibility and communicates these to relevant stakeholders. Streamlines processes, provides process improvement suggestions, and adjusts as needed.

    Resource Management (Purchase/Expense Management Financial Management)

  • Processes expense reports with full compliance of company policy. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting.

    Rhythm of Business (ROB)

  • Gains deeper understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognizes patterns. Helps to execute on business cadence (scheduling/meeting logistics) around the ROB of the team and identifies patterns.

    Travel Management

  • Provides travel arrangements using company tools (e.g., accommodations, transportation, security, group codes) for manager(s) and/or group. May create itineraries for daily activities and learns to maximize trip itineraries. Ensures required documents (e.g., immunization records, visas) are obtained for international travel. Follows travel policies and leverages guidance from senior Business Support colleagues, as necessary.

    Requirements

Required Skills:

  • 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.

  • Strong Experience with Outlook, Teams, Word, Excel and PowerPoint, OneNote a plus.

Preferred Skills:

  • Eager and able to work effectively under pressure with short time constraints and in relatively ambiguous and complex situations, as well as the ability to adjust direction in response to changing work situations.

  • 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

  • Excellent organizational, analytical, anticipatory, and written communications skills.

  • Ability to make independent decisions and to juggle multiple projects at once, in addition to dealing with ambiguity.

  • Solid project-management and problem-solving skills.

  • Must have a high level of integrity and consistently demonstrate a positive can-do attitude with the ability to maintain the confidentiality of highly sensitive material with tact and professionalism.

  • May require the ability to lift up to 20 lbs.

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

© 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .

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