Job Information
Robert Half Executive Assistant in Richardson, Texas
Description
Robert Half Finance and Accounting has partnered with a growing company looking to hire an Executive Assistant on a direct hire basis. The Executive Assistant will be supporting multiple executives and their teams. The Executive Assistant must have 7+ years’ experience. We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. This role will primarily focus on assisting with international travel arrangements, managing international calendars, and handling expense reports. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and have a proven ability to handle confidential information with discretion.
Key Responsibilities:
Draft confidential correspondence, edit documents, take, and transcribe minutes of meetings, and perform other administrative and secretarial duties.
Create, maintain, and update various databases. Gather, evaluate, and present data for management information reporting purposes.
Examine incoming letters and emails and distribute them, as necessary.
Coordinate complex international travel arrangements, including flights, accommodations, ground transportation, and visas for executives and other team members as needed.
Manage international calendars efficiently, scheduling meetings, conference calls, and appointments across different time zones.
Prepare detailed itineraries and briefing materials for international trips, ensuring executives are well-prepared for meetings and events.
Handle expense reporting and reimbursement processes, accurately documenting expenses and adhering to company policies and procedures.
Serve as a liaison between executives and internal/external stakeholders, effectively communicating priorities, scheduling requests, and other pertinent information.
Anticipate the needs of executives and proactively address any administrative challenges or issues that may arise.
Assist with additional administrative tasks and special projects as assigned.
Requirements
MUST LIVE IN THE DALLAS/ FORT WORTH AREA
Bachelor's degree or equivalent experience preferred.
7 + years experience supporting senior executives in a fast-paced and international environment.
Exceptional organizational skills and attention to detail.
Must have experience with expense reports, international travel and international calenader management
Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
Must be highly proficient with Microsoft Office Suite
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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