Job Information
Robert Half Administrative Coordinator in Rochester, New York
Description
Sweepstake Management:
Oversee the planning, execution, and fulfillment of sweepstakes and promotions, ensuring compliance with legal and regulatory requirements.
Develop official rules and entry guidelines for each sweepstake, working closely with legal counsel to ensure accuracy and compliance.
Coordinate prize procurement, including sourcing, purchasing, and tracking prizes within budgetary constraints.
Manage communication with sweepstake winners, including notification, verification, and prize distribution.
Administrative Support:
Provide administrative support to senior management and team members, including calendar management, travel arrangements, and expense reporting.
Maintain organized filing systems for documents related to sweepstakes, contracts, and correspondence.
Prepare and distribute internal and external communications, such as memos, emails, and reports.
Assist with event planning and coordination, including logistics, vendor management, and attendee communication.
Data Management:
Collect, organize, and analyze data related to sweepstakes performance, including entry metrics, engagement levels, and prize redemption rates.
Generate reports and insights to inform future sweepstakes strategies and optimize promotional efforts.
Maintain accurate records of sweepstakes participants, entries, and winners, ensuring data privacy and security.
Requirements
Bachelor's degree in business administration, marketing, or a related field.
2+ years of experience in administrative support roles, with a focus on sweepstakes or promotions preferred.
Knowledge of sweepstakes regulations, including FTC guidelines, state-specific laws, and platform policies (e.g., social media).
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
Proficiency in Microsoft Office Suite and database management tools.
Ability to work independently with minimal supervision and collaborate effectively in a team environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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