Job Information
Robert Half Executive Assistant in Rockville, Maryland
Description
Robert Half is working with a dynamic and innovative company in Rockville to find them an Executive Assistant to support their CEO. This is a full-time position and requires candidate to work on-site at the Rockville, MD office.
Position Overview:
The Executive Assistant will play a crucial role in ensuring the smooth operation of the CEO's office and providing support to various departments within the company. The ideal candidate will be a proactive and detail-oriented individual with excellent organizational and communication skills. This role involves managing the CEO's calendar, coordinating meetings, and gradually taking on accounting responsibilities.
Key Responsibilities:
Calendar Management:
Effectively manage the CEO's calendar, including scheduling and prioritizing appointments, meetings, and conferences.
Anticipate and resolve scheduling conflicts, ensuring optimal use of the CEO's time.
Meeting Coordination:
Plan, organize, and coordinate internal and external meetings, including logistics, agenda preparation, and follow-up actions.
Attend meetings, take accurate minutes, and distribute them in a timely manner.
Office Support:
Act as the primary point of contact between the CEO and internal/external stakeholders.
Handle incoming communications and prioritize correspondence.
Accounting Support:
Collaborate with the finance department to gradually assume accounting responsibilities, including expense tracking, invoicing, and financial reporting.
Assist in preparing financial documents and reports as needed.
Travel Coordination:
- Arrange travel itineraries, accommodations, and logistics for the CEO's business trips.
Confidentiality:
- Maintain a high level of confidentiality and discretion in handling sensitive information.
Special Projects:
Take on special projects and assignments as needed, demonstrating flexibility and adaptability.
Requirements
Qualifications:
Bachelor's degree in Business Administration, Finance, or related field preferred.
Proven experience as an Executive Assistant or in a similar role.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office suite and calendar management tools.
Capacity and eagerness to learn accounting responsibilities.
Personal Attributes:
Proactive and self-motivated.
Ability to work independently and collaboratively in a fast-paced environment.
Detail-oriented with a high level of accuracy.
Strong problem-solving skills.
Professional demeanor and excellent interpersonal skills.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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