Robert Half Corporation Jobs

Description The Facilities Manager is responsible for maintaining the functionality, security, and safety of company facilities, while also managing budgets, site operations, and administrative documentation. This role requires a combination of organizational, financial, and technical skills to ensure efficient site management and alignment with company objectives.

Key Responsibilities:

Facility Maintenance and Site Management:

Oversee the day-to-day operations of the company's facilities, including repairs, maintenance, and compliance with safety regulations.

Coordinate with vendors and contractors for repairs, renovations, and preventative maintenance.

Conduct regular site inspections to identify issues and ensure cleanliness and operational efficiency.

Invoice Coding and Financial Documentation:

Code and process invoices for facilities-related expenses accurately and promptly.

Ensure all financial documentation complies with company and legal standards.

Review and approve vendor invoices, maintaining detailed records for audits and reporting.

Budget Management:

Develop, monitor, and manage the facilities budget, ensuring adherence to financial goals.

Track expenditures and forecast future expenses for maintenance, supplies, and capital improvements.

Provide reports to management on budget status and variances.

Vendor and Supplier Coordination:

Maintain relationships with service providers and negotiate contracts to optimize cost-efficiency and quality.

Evaluate existing vendor agreements and recommend cost-saving alternatives.

Health and Safety Compliance:

Ensure compliance with occupational health and safety regulations within facilities.

Implement policies and procedures to maintain the safety of employees and visitors.

Team Leadership and Coordination:

Supervise facilities staff, including training, scheduling, and performance evaluations.

Act as the primary contact for facilities-related inquiries, emergencies, and escalations.

Requirements:

Proven experience in facilities management, including site and vendor management, and budget oversight.

Strong knowledge of financial processes including invoice coding and budget forecasting.

Familiarity with safety regulations and building codes.

Ability to manage multiple projects, prioritize tasks, and solve problems efficiently.

Excellent communication and negotiation skills to work with both internal teams and external vendors.

Proficiency in facilities management software and Microsoft Office Suite. Requirements Accounting Software Systems, ADP - Financial Services, Concur, CRM, Dentrix Dental Software, About Time, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Answering Inbound Calls

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .