Job Information
Robert Half Legal Secretary in Sacramento, California
Description We are offering a contract to hire employment opportunity for an organized and detail-oriented Legal Secretary to join our team in Sacramento, California. This role will involve close coordination and communication with legal professionals and expert witnesses, as well as managing a variety of scheduling and administrative tasks. The successful candidate will also contribute to marketing efforts and work closely with the Managing Director to support the development and implementation of organizational strategies, policies, and procedures.
Responsibilities:
• Scheduling and confirming appointment dates and times with physicians' offices and clients offices
• Assisting in drafting confirmation letters, submitting to clients, and storing in files
• Coordinating ancillary services such as interpretation, chaperones, transportation, and exam site rentals when needed
• Handling and responding promptly to incoming calls, emails, or faxes from physicians or clients requesting report status and/or information
• Developing and maintaining rapport and good working relationships with clients and experts as a professional company liaison
• Supporting the Managing Director with the preparation of marketing materials and event planning
• Managing office supply orders and maintaining specific subscriptions for a functional working organization
• Conducting quarterly market and competition analyses
• Performing miscellaneous duties as assigned by the Managing Director
• Demonstrating professional poise as a representative for the company and maintaining the utmost professional poise
Skills:
• Proficiency in LexisNexis, Management System, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook
• Familiarity with billing functions, briefing, calendar management, dictation, and documentation. Requirements • Proficiency in using legal software such as LexisNexis for legal research and case management.
• Expertise in using management systems to organize, categorize, and prioritize tasks.
• Advanced skills in Microsoft Excel for data analysis and reporting.
• Familiarity with Microsoft Office Suites, including Word, PowerPoint, and Access for document creation and presentation delivery.
• Proficiency in using Microsoft Outlook for email communication, meeting scheduling, and task management.
• Experience in handling billing functions, including invoice generation, payment tracking, and financial reporting.
• Ability to prepare legal briefings and assist in legal research.
• Skills in calendar management, including scheduling meetings, court dates, and deadlines.
• Proficiency in dictation for transcribing legal documents and correspondence.
• Experience in creating and maintaining documentation for legal proceedings and client records.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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