Job Information
Robert Half Administrative Coordinator in San Diego, California
Description
Position Overview: Robert Half is seeking a dedicated and organized Administrative Coordinator to support the Operations, Construction, and Design departments of our client, a reputable construction company. This role is essential to the success of our client’s growing team, handling diverse administrative responsibilities to ensure smooth operations. The Administrative Coordinator will work closely with the General Manager and team members, coordinating schedules, facilitating meetings, and maintaining documentation. Experience in the construction industry is a plus but not required.
Key Responsibilities:
Administrative Support & Coordination:
Provide daily administrative support to assist the team’s operational needs.
Maintain the department’s design and project schedules, ensuring on-time task completion.
Calendar Management & Meeting Coordination:
Manage calendar activities, including scheduling and organizing pre-design, pre-construction, and post-construction meetings with vendors and internal teams.
Work directly with the General Manager to coordinate bi-weekly team meetings and department events.
Documentation & Quality Control:
Conduct quality control reviews of submittals and materials, ensuring they meet company standards.
Review and submit documents to relevant stakeholders, ensuring accurate records.
Organize and take detailed meeting minutes during bi-weekly meetings, providing timely updates to all team members.
Scheduling & Time Management:
Manage timecards for department employees, ensuring accuracy and timely submission.
Organize pre-design and pre-construction schedules, coordinating with vendors and internal departments to align timelines and deliverables.
Departmental Growth & Collaboration:
Serve as a central communication point for the team, fostering collaboration and supporting department growth.
Facilitate effective communication across operations, construction, and design departments to improve efficiency and support the company’s growth objectives.
Requirements
Qualifications:
Proven administrative skills with a strong emphasis on organization, detail orientation, and multitasking.
Proficiency in calendar management, meeting scheduling, and timecard administration.
Experience with document review, quality control, and taking meeting minutes.
(Preferred) Familiarity with construction industry terminology.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .