Robert Half International Bookkeeper/Office Manager in San Diego, California
ffice Manager Position
The Office manager position we are hiring for consists of Dealing with Invoicing, contact with vendors, employee information management, and miscellaneous items described below.
Request waivers from subcontractors and vendors
Confirm amounts and fill out waivers for construction projects
Call customers at the 30 day billing mark to request payments
Receive incoming bills in QuickBooks and apply them to a project
Check pricing on bills against quotes and price lists
Create spreadsheet with vendors listed by zip code
Fill out vendor credit apps
Research better pricing on reoccurring purchases
Request quotes for upcoming purchases
Request certificates of insurance from vendors
Receive employee receipts and categorize them on QuickBooks to each job code
Track employee purchases to make sure there’s no out of order purchases.
Handle employee expense reports and cut checks for reports
Keep up to date employee records
Create spreadsheet and reminder of expiring employee certifications
Follow up with employees on daily time-cards
Perform certified payroll for prevailing wage and Davis-bacon wage projects
Create wage rate sheets for updates in prevailing wages
Pay training fee contributions
Pay union fees for PSA projects
Reconcile QuickBooks accounts with bank statements
Keep current licenses and certifications
Intermediate knowledge of Excel, Word, PDF
2-years experience with accounting
Understanding of basic Construction accounting
2 years experience with Quickbooks
Accountemps, a Robert Half Company, matches skilled accounting and finance professionals with remote or on-site jobs on a temporary and temporary-to-hire basis. Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.
When you work with us, you’re working with the best. Robert Half has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998 and was named to Forbes’ inaugural list of America’s Best Temporary Staffing Firms.
Questions? Call your local office at 1.888.490.3195. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.